Compliance Administrator

Overview

Manage project docs, invoicing, and compliance for NYC construction projects.

Key Responsibilities

• document tracking
• file management
• scanning digitization
• database maintenance
• progress reporting
• invoice coordination

Tasks

-Follow up to ensure that document changes, updates, or revisions are approved, properly tracked and distributed. -Organize, file, and maintain program documentation. -Scan and digitize physical documents into a secure electronic system as needed. -Maintain and update project databases, including data entry and uploads related to program documentation. -Ensure program documents are complete, accurate, and up to date. -Maintain a filing system and ensure accessibility of any required project documents and invoice materials. -Communicate with the team to request missing documents or clarification when necessary. -Generate and distribute progress reports and updates as required. -Assist in the preparation of invoices and supporting documentation for invoices. -Maintain constant communication with subcontractors to obtain complete and compliant invoices promptly.

Requirements

• sharepoint
• quickbase
• communication
• project coordination
• construction knowledge
• teamwork

What You Bring

-Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands. -Ability to work independently and as part of a team. -Familiarity with SharePoint, Quickbase, and similar systems. -Strong verbal and written communication skills. -Two (2) years of experience as a project coordinator, administrative assistant, or similar role in the construction industry or a related industry. -Use of manual dexterity, tactile, visual, and audio acuity. -Occasional lifting (up to 15 pounds), bending, pulling, and carrying. -Knowledge of construction processes, terminology, and documentation is preferred. -Excellent communication and interpersonal skills.

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Benefits

-Company-paid disability and life insurance -Health insurance -Voluntary life insurance -Vision insurance -Safe Harbor 401(k) Plan -Paid time off -Paid sick time -Dental insurance

About Sweet Group Llc

-Shaping skylines and infrastructures with a focus on quality construction for decades. -A trusted partner for private and public sector projects, committed to excellence and innovation. -Delivering large-scale and complex commercial, residential, and industrial projects on time and within budget. -Specialists in heavy civil engineering, infrastructure, and residential developments, transforming spaces from the ground up. -Integrating cutting-edge technology and sustainable practices into every phase of construction. -Completing iconic projects across multiple states and industries as an industry leader. -Portfolio spans government buildings, large mixed-use developments, luxury residential complexes, and industrial sites. -Renowned for overcoming engineering challenges in demanding environments.

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