Division Coordinator

Overview

Central support for the San Antonio division, handling admin, operations, HR, and coordination.

Key Responsibilities

• project tracking
• file management
• budget tracking
• it support
• reporting
• office operations

Tasks

-Coordinate daily operations for the division and assist leadership with scheduling, reports, and project tracking. -Assist sales and construction leaders with weekly reporting, project updates, and tracking milestones. -Support onboarding of new hires by preparing materials, scheduling introductions, and coordinating with corporate HR. -Maintain division organizational charts, contact lists, and internal communications. -Represent the division in a professional and positive manner when interacting with visitors, vendors, and corporate staff. -Facilitate communication between sales, construction, and purchasing to ensure alignment on community schedules and closings. -Manage filing systems (digital and hard copy) for community, project, and operational documentation. -Prepare correspondence, contracts, and reports with attention to accuracy and deadlines. -Ensure confidentiality and compliance with company policies and procedures. -Support budgeting and expense tracking, including processing invoices and purchase orders. -Serve as the main contact for office operations, including supply management, vendor coordination, and facility maintenance. -Maintain builder files, warranty documentation, and closing packets. -Assist with IT and equipment needs, ensuring smooth day-to-day office functionality. -Provide day-to-day administrative support to department leaders and team members. -May oversee or coordinate work with administrative assistants and interns as assigned. -Greet visitors, answer incoming calls, and route inquiries to appropriate team members. -Coordinate marketing activities with the marketing team, including community events, photoshoots, and promotional materials. -Coordinate meetings, travel, and event logistics for division leadership and team members. -Assist with employee engagement initiatives, events, and recognition programs.

Requirements

• high school
• bachelor’s degree
• microsoft office
• customer service
• time management
• communication

What You Bring

-Capable of resolving issues and managing interactions with upset homeowners. -High School Diploma or equivalent required. -Ability to function productively in a high-paced and, at times, stressful environment. -Professional manner and a strong ethical code. -Excellent verbal and written communication abilities. -Ability to build positive working relationships across all members in the organization. -Excellent interpersonal, customer service, and communication skills. -Strong organizational and time management skills with attention to detail. -Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint). -Bachelor’s Degree in Business Administration or related field preferred. -Ability to manage multiple priorities with professionalism and discretion. -Excellent time management skills with a proven ability to meet deadlines.

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Benefits

-Growth: Strive to do more. There is no growth in your comfort zone and no comfort in your growth zone.

About Signorelli Company

-Founded on a commitment to engineering excellence, the company has grown into a leader in diverse construction sectors. -With a focus on industrial, energy, and infrastructure projects, the company excels in delivering large-scale, complex builds. -Notable for its ability to handle projects across residential, commercial, and utility sectors, it has successfully completed numerous high-profile developments. -The company is recognized for its adaptability in tackling a wide variety of projects, ranging from water infrastructure to energy systems.

Sector Specialisms