Private Estimating Operations Administrator

Overview

Admin support for private infrastructure bids, managing docs, deadlines, and data.

Key Responsibilities

• bid setup
• portal retrieval
• document management
• spreadsheet tracking
• change orders
• rfp management

Tasks

As a key member of the Private Estimating team, the Private Estimating Operations Administrator plays a critical role in ensuring the success and efficiency of our pursuit of private contracts. This role is responsible for supporting high-volume bid preparation, maintaining proposal compliance, and delivering timely, organized, and accurate administrative services that enable the estimating team to focus on developing competitive, high-quality bids. Private Estimating Operations Administrator Make a meaningful impact by supporting high-stakes private infrastructure bids and helping drive winning proposals. -Assist with bid setup, prequalification packages, submittals, and tracking of bid outcomes, contributing to lessons learned and strategic adjustments. -Independently navigate private agency portals to retrieve project plans, specifications, and addenda critical to the bid process. -Manage project documentation including initial setup, coding, contracts, bonding, and insurance documentation, ensuring readiness for proposal submittals and award compliance. -Maintain detailed bid tracking spreadsheets and departmental databases that support performance metrics and bid analytics. -Provide responsive and flexible support for miscellaneous departmental needs, ensuring no task is overlooked during high-volume bid cycles. -Support project deadlines and ensure bid readiness. -Prepare, track, and manage project change orders and Requests for Proposals (RFPs), enabling efficient scope adjustments and compliance with procurement protocols.

Requirements

• emotional intelligence
• time management
• construction experience
• microsoft office
• problem solving
• adobe acrobat

What You Bring

We are an Equal Opportunity Employer. We are a Drug-Free Workplace. We participate in E-Verify. Applicants must be authorized to work for any employer in the U.S. -High emotional intelligence and professionalism when handling confidential and time-sensitive matters. -Strong organizational and time management skills; able to handle multiple priorities with accuracy and minimal supervision. -Demonstrated experience in a fast-paced, deadline-driven environment— preferably in construction, engineering, or private works sectors. -Advanced proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat with an ability to format and edit professional-quality proposal documents. -Detail-oriented and results-driven, with a proactive approach to problem-solving and continuous improvement.

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Benefits

At Sinacola, we are not just another company. We are a 100% employee-owned organization, fostering a strong team atmosphere where everyone shares in the success through our Employee Stock Ownership Plan. If you are seeking a career that combines personal growth, a supportive environment, and the opportunity to make a meaningful impact, we invite you to join our dynamic team. -401(k) Matching: We offer a matching program to help you build a secure financial future. -Competitive Pay: We offer a competitive compensation package based on experience and qualifications. -Comprehensive Insurance Coverage: We provide medical, dental, vision, disability, and life insurance plans to ensure your well-being. -Generous Paid Time Off & Paid Holidays. -Employee Stock Ownership Plan (ESOP): As an employee-owned company, you can directly benefit from the company's success.

About Sinacola

-Leading construction firm with expertise in civil, heavy, and industrial projects. -Proven track record of delivering complex infrastructure, utility, and industrial services. -Specializes in water resource management, ensuring communities have access to essential water infrastructure. -Focus on safety, quality, and efficiency, with high-profile projects across Texas and beyond. -Portfolio spans heavy civil construction, utilities, and industrial services. -Strong client relationships and project delivery capabilities have established it as a trusted name in the industry. -Committed to bringing innovative solutions to every project, from initial design to final execution.

Sector Specialisms