Bookeeping and Admin Coordinator

Overview

Part-time admin & bookkeeping coordinator for construction projects in Brighton.

Key Responsibilities

• estimating
• cost tracking
• digital filing
• invoicing
• fleet admin
• h&s docs

Tasks

-Coordinating and ordering all office supplies, including refreshments -Assisting with preparation of H&S compliance documentation (Constructionline, CHAS etc.) -Coordinating phone and email communications and preparing refreshments when in persons meetings take place in the office -Assisting with estimating -Coordinating and assisting with training of all employees and self-employed operatives and keeping training matrixes update -Keeping project files and drawings organised and up to date using modern digital systems -Coordinating fleet admin and vehicle paperwork -Coordinating retention deadlines and invoicing when they are due for all projects -Assisting with credit control and payment follow-ups -Tracking labour invoices and maintaining Excel cost trackers for all projects -Coordinating the company LinkdIn -Assisting the management team with ad hoc admin tasks

Requirements

• xero
• microsoft 365
• excel
• admin experience
• construction
• multi-tasker

What You Bring

-Mobile-friendly systems for site coordination -Able to follow instructions, meet deadlines, and use initiative -Advanced knowledge of Xero Accounting -At least 3 years of admin experience, including 2+ years in the construction industry -A natural multi-tasker with great attention to detail -A calm, friendly phone manner and clear written communication -2 references who we can contact directly -Latest Microsoft 365 suite -A steady hand with a background in subcontracting or site administration who wants to grow with a dynamic company -Confident with Microsoft Office 365 especially Excel, Outlook and OneDrive

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Benefits

-An experienced construction administrator looking for a stable, well-paid part-time role with ensured progression -A supportive and relaxed office environment tea, coffee, and a friendly team included! -Hybrid working option (after successful probation completion) -28 days' holiday (pro-rata - including bank holidays) -Collaborative environment - No corporate hierarchy, everyone's voice matters -WPA Cash Plan & Employee Assistance Programme (after successful probation completion) -£16.00 p/h - £20,800.00 p/a -Modern office setup with professional workspace -Team social events and company outings -Birthday day off -Learning & development opportunities -Pension scheme with enhanced company contributions -Work-life balance - We believe in working hard but living well

About jack rafter ltd

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