Assistant Procurement Manager

Overview

Manage end-to-end procurement of hard services, vendor relations, contracts, and ERP systems.

Key Responsibilities

• rfq management
• procurement erp
• vendor management
• hard services
• mis reporting
• strategic sourcing

Tasks

The Assistant Manager – Procurement will support and manage the end-to-end procurement process for hard services, ensuring timely sourcing, vendor management, contract negotiation, and compliance with organizational policies. The role requires hands-on experience in RFQs, tendering, system implementation, and working knowledge of procurement ERPs such as SAP, GEP, JD Edwards, and MIS. The ideal candidate will work closely with internal stakeholders, service providers, and suppliers to drive efficiency, quality, and cost optimization. -Ensure timely project and site mobilization through effective coordination with operations and engineering teams. -Oversee the procurement documentation process—Purchase Orders (POs), Service Agreements, Contract Renewals, and Variation Orders. -Maintain and update procurement records and dashboards, and ensure accurate reporting through MIS tools. -Manage procurement activities related to Hard Services, including mechanical, electrical, HVAC, civil, and maintenance-related materials and service contracts. -Support strategic sourcing initiatives and drive cost reduction without compromising quality or contractual requirements. -Manage vendor and supplier relationships, ensuring adherence to service level agreements and performance metrics. -Ensure procurement operations comply with company policies, audit requirements, and governance frameworks. -Prepare, float, and evaluate RFQs (Request for Quotation), including bid comparison, cost analysis, and recommendation reports. -Contribute to and support Procurement System Implementation or process improvement initiatives across the organization. -Assist in negotiating terms, pricing, delivery schedules, and payment terms with suppliers and contractors.

Requirements

• jd edwards
• erp
• rfq
• hard services
• analytical
• communication

What You Bring

-Experience in system implementation or procurement digitization projects is highly preferred. -Strong understanding of Hard Services procurement in Facilities Management, Construction, or Engineering sectors. -JD Edwards -Ability to collaborate with cross-functional teams and manage multiple procurement requirements simultaneously. -Hands-on experience working with ERP & procurement platforms such as: -Excellent communication, reporting, and stakeholder management capabilities -Strong analytical, commercial, and cost analysis skills. -Proven ability to manage RFQ processes, vendor sourcing, bid evaluation, and negotiation.

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About Efs Facilities Services Group (Efs)

-Founded with a vision to provide exceptional facilities management services across diverse industries. -Specializes in delivering comprehensive solutions, focusing on operational efficiency and sustainability. -Operates in multiple sectors, including industrial, commercial, residential, energy, and utilities. -Recognized for handling large-scale and complex projects with a commitment to high standards. -Expert in creating tailored service models that align with client needs across diverse environments. -Continually invests in cutting-edge technologies and innovative solutions to enhance service delivery. -Has built a reputation for reliability and excellence, becoming a trusted partner for many global clients.

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