Senior Proposal Coordinator

Overview

Coordinate and manage proposal development, ensuring compliance and document security.

Key Responsibilities

• scope review
• file management
• proposal scheduling
• client liaison
• compliance check
• team coordination

Tasks

-Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables -Establishes the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the Company’s server system -Prepares and submits documentation to set-up internal proposal number -Develops the proposal matrix and schedule, adhering to the guidelines set forth in the Company’s proposal process guidelines -Ensures that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead -Acts as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals -Establishes the format of the proposal to reflect the Client's requirements and the Company’s agreed proposal win strategy -Liaises with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.) -Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders -Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with Company’s Delegation of Authority) are in place prior to submitting the proposal -Adheres to internal standards, policies, and procedures -Coordinates the preparation of the proposal on a day-to-day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule -Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation -Schedules, organizes, and leads internal proposal kick off meetings with assigned Technical Proposal Lead and identified team -Ensures that the proposal is fully compliant with the Client’s requirements. Where this is not possible, identify alternatives and possible solutions

Requirements

• microsoft office
• adobe acrobat
• bid preparation
• problem solving
• bachelor's degree
• 5+ years

What You Bring

-Highly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated style -Proficient skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, and Visio) and Adobe Acrobat -Ability to work irregular schedule and long hours required to meet required deadlines -Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure -High School diploma, or equivalent, and 5+ years of relevant proposal experience -Knowledge and skills in bid preparation, specifically in the electric power industry -Well-developed written and verbal communication, interpersonal, influencing and presentation skills -Bachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience within the construction industry (exposure to EPC projects in the power delivery industry) -Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations

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Benefits

-Paid Time Off (PTO) -Competitive Compensation -Employee Assistance Program (EAP) -401(k) Retirement Plan -Employee Discount Program -Comprehensive Health Coverage -Holiday Pay -Tuition Assistance -Pet Insurance

About Quanta Infrastructure Solutions Group

-Founded with a mission to revolutionize infrastructure solutions, the company has become a key player in transforming industries worldwide. -Provides integrated solutions across energy, utilities, infrastructure, and more, serving both public and private sectors. -Specializes in complex, large-scale projects requiring innovative approaches, from utility grid enhancements to heavy civil constructions. -Handles projects with high complexity, precision, and safety requirements across critical sectors. -Known for advancing utility infrastructures, contributing to resilient and sustainable energy solutions. -Combines cutting-edge technology with expertise to deliver impactful results globally. -Offers services catering to both traditional infrastructure and emerging industries like renewable energy.

Sector Specialisms