Field Office Coordinator

Overview

Manages subcontractor docs, drawings, closeouts, and data entry for construction projects.

Key Responsibilities

• coi management
• drawing distribution
• sage data
• closeout package
• subcontract docs
• data validation

Tasks

-Requesting, reviewing and logging subcontractor Certificates of Insurance -Back-up support for phones, deliveries, etc. -Ordering and distributing drawings -Work with Accounting to ensure accurate data in Sage -Collect all items to assemble Project Closeout packages and distribute them to clients -Preparing, sending and logging Subcontractor documents: Subcontracts, Change Orders, Purchase Orders, etc. -Perform checks and balances while processing all work to ensure project data is accurately captured and updated in a timely manner

Requirements

• microsoft office
• procore
• sage cre
• construction
• analytical
• communication

What You Bring

-Possess a “can-do” attitude with positivity -Able to prioritize, superb time management skills -Good analytical skills, accuracy and attention to detail -Self-starter, can work with minimal supervision, self-disciplined -Need to be highly organized and adaptable -Strong verbal and written communication skills -Proficiency in Microsoft Office suite, Adobe, Procore, DocuSign, Sage CRE 300 a plus -Able to represent the company in a professional and positive manner -3-5 years of construction experience with proven ability to work under pressure

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About Mai Construction, Inc

-Specializes in high‑end, fast‑track tenant improvements across life science, technology, office, and education sectors. -Projects range from biotech labs and clean‑rooms to tech offices, academic facilities, and healthcare builds. -Services include preconstruction, project management/general construction, and design–build delivery. -Narrative reflects a family‑owned firm that blends technical expertise with hands‑on execution.

Sector Specialisms