Project Administration Intern (Available June 2026)

Overview

Support project admin: docs, RFIs, submittals, reports, CRM data, meetings, research.

Key Responsibilities

• rfi processing
• submittal management
• report preparation
• data analysis
• bid support
• meeting coordination

Tasks

-Processing project RFIs and Submittals -Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines -Conducting research, collecting, and analysing data to prepare reports and documents -Assisting with bid support tasks -Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items

Requirements

• us eligibility
• ms office
• business administration
• critical thinking
• teamwork
• time management

What You Bring

-Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role -The ability to work in a deadline-driven environment -Excellent time management skills and discipline to work remotely -Energetic and eager to tackle new projects and ideas -Good attention to detail and organizational skills -Innovative minds: We’re looking for critical thinkers who embrace new ideas and challenge the status quo. -Proactive, self-motivated with excellent interpersonal skills -Ability to perform in a team-oriented environment -Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level) -Ability to work independently or as a team member while maintaining focus and productivity -Excellent verbal and written communication skills -High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred. -Learning and complying with our defined document control systems and procedures -The ability to handle confidential assignments with tact and diplomacy

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Benefits

-Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. -Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities -Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future.

About Arup

-Specializing in infrastructure, architecture, engineering, and urban planning. -Portfolio spans globally recognized projects, from landmark buildings to major transportation systems. -Engineers, designers, and planners deliver cutting-edge, innovative solutions that anticipate future needs. -Key projects include the Sydney Opera House, Crossrail in London, and the Eden Project in the UK. -Collaborative approach integrates diverse disciplines to create solutions that drive progress and innovation. -A global leader in engineering consultancy with a unique culture prioritizing creativity and client-centered solutions.

Sector Specialisms

Interview Process

-applications are reviewed on a rolling basis. -candidates meeting minimum requirements are invited to complete a pre‑recorded video interview. -after the video interview, a team member contacts the candidate to discuss next steps.

Visa Sponsorship

-must already be eligible to work in the us; no employer‑sponsored work authorization will be provided now or in the future.