Executive Assistant & Project Accountant

Overview

Support senior leaders with admin, office ops, and project accounting in a NYC consultancy.

Key Responsibilities

• vendor management
• project accounting
• invoicing
• expense tracking
• office operations
• timesheet management

Tasks

-Assist with vendor management, employee onboarding/offboarding, and internal reporting. -Manage and support project accounting duties: invoicing, expense tracking, reconciliations, and coordination with clients and project teams. -Take ownership of day-to-day office operations; ensuring everything runs efficiently and professionally. -Contribute to timesheet management, expense submissions, and financial tracking across projects. -Provide direct support to senior leadership: managing calendars, scheduling meetings, coordinating travel, and handling correspondence.

Requirements

• project accounting
• financial admin
• construction
• communication
• organization
• multitasking

What You Bring

An established cost and project management consultancy with a strong reputation across the U.S. and U.K. is seeking a highly organized and versatile Executive Assistant / Office Manager / Project Accountant to support their growing New York office. This role is perfect for someone who enjoys variety, from executive support and office coordination to project accounting. -Familiarity with project accounting or financial administration. -Prior experience in a professional services environment (construction, real estate, or engineering sectors ideal). -Excellent communication skills and a confident, composed presence. -Strong organizational and multitasking abilities — you thrive on keeping people and processes on track.

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Benefits

New York City | Full-time, Hybrid | $90,000 - $125,000 This firm is growing fast and known for its collaborative culture; think high-quality work without the corporate fluff. You’ll have the chance to work closely with leadership, get exposure to major real estate and data center projects, and genuinely make an impact on how the business operates day-to-day.

About Capstone Recruitment Inc.

-Operating across the UK, USA, Europe, Middle East and Australasia, the company supports clients from board-level to entry roles. -It specialises in real estate advisory, development & planning, construction & engineering, architecture & design, sales & marketing, finance & accounting, and HR, operations & administration. -Through tailored retained and contingent search models, it delivers precise talent solutions from specialist roles to executive hires. -Typical clients range from construction consultancies, developers and private offices to sovereign wealth funds and major real estate investors. -A distinctive flexible offering, “Capstone Contained”, blends the speed of contingent search with the depth of retained recruitment. -Known for its straight-talking, proactive style, the agency is often brought in for complex or confidential mandates.

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