Front Desk Administrator

Overview

Answer calls, greet visitors, handle mail, and manage office supplies.

Key Responsibilities

• phone answering
• guest greeting
• mail distribution
• package handling
• switchboard operation
• supply management

Tasks

-Answers phone and greets guests in a pleasant manner. -Open and distribute mail -Receives and distributes packages in a timely fashion. -Receive packages, letters, faxes and distribute them to the correct departments/person -Operate switchboard and greet guests -Open and distribute mail daily. -Helps with extra typing at supervisor’s request. -Receive packages, letters, etc., as required. Sign for parcels when necessary. -Perform additional assignments per supervisor’s direction. -Operate switchboard. Answer incoming calls, forward calls to party and/or voicemail, take messages (when necessary), and notify employees that visitors and/or overnight packages have arrived. -Maintain the office supply closet and the stock supplies. -Opens and distributes daily mail within a reasonable time limit. -Maintain office supply closet -The basic function of the Front Desk Administrator is to answer and forward calls through a console switchboard as well as greet visitors, distribute mail, organize and distribute office supplies. -May type memos, letters, listings, etc., as backup to the Office Manager.

Requirements

• microsoft office
• high school
• typing
• phone
• office machines
• computer skills

What You Bring

-Position requires the ability to stay calm under stressful and pressured situations. -Demonstrates regular attendance and punctuality. -Preferred: 6 months experience with multi-line phone -Must be able to work under stressful situation -Position requires basic computer skills; Microsoft Word, Excel and Outlook. -Preferred: High School Diploma and some secretarial courses -The physical requirements may be stressful even though a majority of the time is sitting. Body movements of turning the head and torso, bending and flexing the arms, wrists and fingers are required. The sense required are being able to see and hear and having full power of speech. -Position requires knowledge of basic office machines (phone, fax, copier, postage machines, etc…) -Must be able to communicate in English, verbally and in writing. -Typing and word processing -Required: High School Diploma or GED -Must be punctual and dependable

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Benefits

-WORKING CONDITIONS

About Sto Building Group

-Operates across the US, Canada, UK and Ireland under brands like Structure Tone, Pavarini, LF Driscoll, Ajax and more. -Delivers complete services from site evaluation, design review and virtual construction to interior fit‑outs and new builds. -Expertise spans sectors including commercial, healthcare, education, cultural, corporate, technology, life sciences, mission critical, sports, hospitality and more. -Known for integrating virtual design & construction tools to streamline costs and schedules. -An employee‑owned model fuels investment in people, processes and advanced construction technologies. -Typical projects range from complex healthcare facilities to cutting‑edge corporate offices, mission‑critical sites and cultural institutions. -Standout fact: its hybrid of regional specialists empowers tailored local execution backed by global resources.

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