Assistant Purchasing Agent

Overview

Assist purchasing team with bids, contracts, vendor coordination, and documentation.

Key Responsibilities

• vendor database
• contract execution
• purchasing management
• bidding management
• cost tracking
• field coordination

Tasks

-Maintain accurate and up-to-date records in the Vendor Database (Buzzsaw), including plans, sub lists, and community documentation. -Collaborate with the National Accounting and Purchasing Administration (NAPA) to execute contracts. -Ensure all purchasing items are completed and distributed by scheduled due dates. -Work closely with VP Purchasing, Options Manager, Forward Planning, Operations, and NAPA to support purchasing needs across new and active communities. -Serve as a key point of contact for subcontractors regarding contracts, scopes, and field concerns. -Ensure timely resolution of payment status, invoice aging, lien releases, and insurance issues. -Review and process job starts, contract changes, and late options to ensure timely and accurate documentation and payments. -Coordinate model frame-walks and field meetings with superintendents, architects, and trade partners. -Negotiate contracts and compile job cost trackers with base and option pricing. -Set up and manage bidding for new communities, including bid invitations, scope of work creation, and plan coordination. -Prepare contract change requests for VP Purchasing and VP Finance approval. -Periodically works in outdoor weather conditions ( for roles in Construction/Customer Service/Land/Sales ). -Communicate progress, resolve issues, and ensure alignment with company standards and expectations. -Maintain a professional and ethical conduct to reinforce company goodwill and profitability. -Maintain vendor documentation, including signed MSAs and scopes of work.

Requirements

• ms office
• 3-5 years
• high school
• construction degree
• negotiation
• problem solving

What You Bring

-Ability to observe details at close range and communicate information so others will understand. -Ability to stand or sit for extended periods. -Ability to move about work location. -Strong organizational skills with the ability to manage multiple priorities and meet deadlines. -Degree in Accounting, Business, or Construction Management is helpful but not required. -Ability to drive/travel throughout the designated area to construction sites as needed. -Experience in contract administration, general office organization, and vendor coordination. -Detail-oriented with strong follow-up and follow-through. -The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation. -Ability to walk up and down stairs. -Exceptional written and verbal communication skills. -Ability to transport and move up to 20 lbs and move as needed ( for roles in Construction/Customer Service/IT/Land/Marketing/Sales/Studio ). -Excellent negotiation and problem-solving skills. -Proficient in MS Word, Excel, and Outlook. -3–5 years of experience in a purchasing-related role (3 years in residential construction preferred). -High School Diploma or GED required.

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Benefits

-Opportunities for growth and development within a nationally recognized company. -The satisfaction of helping families achieve their dream of homeownership.

About Kb Home

-Specializes in constructing personalized, energy-efficient homes that reflect customers' lifestyles. -Operates across multiple regions, offering homes for first-time buyers, move-up buyers, and active adults. -Business model includes construction and sale of homes, with a focus on sustainability and affordability. -Recognized for innovation in building energy-efficient homes, helping customers save on utilities. -Expanded offerings with a variety of home designs catering to modern preferences and growing family needs. -Strong financial track record, consistently reporting solid growth and performance in the housing market. -Collaborates with homebuyers to create homes that match their unique tastes and requirements. -Committed to modernizing the homebuilding process with advanced technologies and green construction techniques.

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