Document Controller

Overview

Manage documentation and records turnover for gas, liquids & power projects.

Key Responsibilities

• vendor turnover
• document control
• records auditing
• data integration
• tool integration
• process improvement

Tasks

Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements. Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities. Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment. Proactively resolving problems and providing innovative solutions. Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan. Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata. Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to facilitate effective project management. Recommending process improvements to enhance efficiencies within the team and stakeholder groups.

Requirements

• sharepoint
• microsoft office
• asset management
• diploma
• 5+ years
• problem solving

What You Bring

Outstanding communication skills, both written and oral. Possesses a keen attention to detail. Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements. Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience. Demonstrated expertise in identifying, tracking, and managing data pertaining to assets. Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables. A minimum of five (5) years of experience in a project environment or equivalent related field. Experience and/or developmental knowledge of SharePoint or other document control systems. Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams. Exceptional analytical, interpretive, organizational, and problem-solving skills. Excellent interpersonal skills, displaying the ability to share experience and knowledge with others. Proven ability to work autonomously and with minimal supervision. The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity. Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information management tools, is essential. In this role, collaboration with cross-functional teams will be crucial to ensure the seamless turnover of records to Business Units and to validate asset data effectively. Capacity to handle a high workload, tight timelines, and high-impact activities.

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About Airswift

-Operates from hubs in Houston, Manchester, and Singapore, serving clients across STEM industries worldwide. -Delivers talent acquisition, global employment & mobility, managed solutions, and consulting services. -Supports complex assignments, from offshore engineering to major urban infrastructure deployments. -Known for a vast talent network—thousands of contractors and deep sector expertise in energy and infrastructure.

Sector Specialisms