Assistant Documentation Specialist Manager - Fort Worth, TX

Overview

Supervise and train documentation specialists for right‑of‑way projects, managing files and reports.

Key Responsibilities

• team supervision
• data entry
• report generation
• document review
• task tracking
• file management

Tasks

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate. -Supervise, train, and mentor Documentation Specialists to support Project Managers and Right of Way agents in successful project execution -Perform data entry and generate project reports, including executing mail merges and preparing external documentation -Review legally approved documents to verify proper execution and notarization before recording -Track and maintain document-related tasks using spreadsheets or basic project management tools to ensure visibility and accountability -Provide quality feedback and coaching to staff. -Oversee day-to-day activities of the document management team to ensure accurate and on-schedule document processing -Assign routine document management tasks to team members, ensuring balanced workloads and timely completion -Set up and maintain all right-of-way files, and oversee the preparation and production of easements and other documents within approved systems -Review documents to prepare reports detailing ownership information, acquisition status, landowner contacts, special field conditions, payments, damage settlements, and other key data

Requirements

• 5 years
• supervisor
• real estate
• ms office
• smartphone
• driver's license

What You Bring

We Are Looking For Someone Who Physical Requirements: While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage and typing. Expected to spend long spans of time in front of a computer screen. Able to read, understand and interpret department related documents and data. This is a largely sedentary role; however, the employee is occasionally required to move about inside the office to access files, office equipment and to interact with other members of the staff. This employee is required to occasionally travel to government buildings which involves time driving; sometimes for long durations. -Able to properly delegate to ensure the success of the project. -Is analytical, detail-oriented, and eager to learn -Valid Driver’s License -Provides strong customer service experience -Has excellent written and verbal communication skills -Expert understanding of easement documentation, processes, and project workflow -Demonstrates strong organization and planning skills -Can prioritize and balance multiple tasks -Must have an iOS or Android smartphone to be able to access ORC's systems. -Thrives in a fast-paced administrative setting -Works efficiently and effectively under tight deadlines -Can adapt to new systems and software environments -Has the ability to successfully manage a project team. -Minimum (5) five years of Right of Way or Real Estate experience in a document preparation role -Must be proficient with MS Office Suite, specifically Excel, Word, Dropbox, and Outlook -Must include (1) one year in a supervisory role

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Benefits

Our job titles may span more than one career level. Compensation for this position is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for benefits and employee travel reimbursements. Per diem and Relocation is not provided Bonus points if you have legal background! -Competitive base pay: $90,000-$100, 000 -Recognition programs and growth opportunities -Tuition reimbursement and professional training -Health, dental, and vision benefits -Paid time off, sick time, and holidays -401(k) with company match and disability coverage -Free Calm membership for you and up to five others

About Orc

-The firm began as a nimble land-acquisition specialist and has grown into a national leader. -Privately held and private-equity backed, delivering specialized real estate services supporting major infrastructure projects. -Expertise spans right-of-way acquisition, relocation assistance, appraisal, negotiations, and full program management. -Clients range from utility companies and state DOTs to airport authorities and federal agencies like FEMA, DOE, EPA, and USACE. -Typical projects include pipeline corridors, utility easements, airport expansions, and public transit infrastructure. -Headquartered in Charlotte, NC, the firm operates over 30 offices across more than 16 states. -ORC won national recognition for its innovative employee-recognition program tied to cybersecurity and quality initiatives.

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