Fleet Coordinator

Overview

Manage fleet operations, DOT compliance, licensing, fuel tax, insurance, and vehicle utilization.

Key Responsibilities

• ifta reporting
• asset tracking
• gps deployment
• fuel cards
• dot credentials
• vehicle incidents

Tasks

-Assist with the management of the oversight of the company driver qualification files (DQ). -Prepare quarterly and annual IFTA fuel tax report. -Communicate effectively with accounting on fleet matters to maintain accurate depreciation schedules and vehicles related expenses. -Assist with fleet plans and anticipate future fleet needs. -Help coordinate all purchases, disposals, and the asset tracking of the service fleet to maximize the return on investment of the fleet. Record items accurately into fleet applications. -Prepare annual license/registration renewals as required. -Prepare and execute the license renewal for all light duty vehicles across Dobbs Equipment footprint. -Assist field management with utilization of service vehicles in all markets. -Manage the deployment and use of GPS/camera systems on connected fleet assets. -Assist with the Development of strategies and implement ideas and recommendations, take ownership and responsibility of the Fleet Department and its operation through independence and collaboration. -Assist with the management of all vehicle incidents. Gather information regarding potential insurance claims. Manage insurance process for company to limit the company’s risk exposure. -Assist with assignment of toll devices (Sunpass) -Manage Fuel Card creation/deletion and driver PIN assignments/terminations. -Manage and assign DOT credentials to drivers as well as determine if employee has the required credentials for operating a CMV. -Maintain vehicle files with all the necessary information available. -Assist with the management ongoing sourcing, negotiations and repair and maintenance of service fleet. -Support the field personnel on a wide variety of fleet related matters. -Distribute insurance information to all locations. -Collect quarterly fuel/ mileage data and calculate tax obligations. Individually as well as at corporate and state level.

Requirements

• bilingual
• fleet admin
• osha
• dot
• microsoft office
• bachelor's

What You Bring

-Bilingual is a plus -Prolonged periods sitting at a desk and working on a computer. -Ability to handle large amounts of data effectively and efficiently. -Ability to use good judgment to make decisions. -Fleet administration experience. -Customer Service experience -2 years of fleet and/or safety experience in construction industry or another related field -Demonstrated ability to work effectively in a diverse workforce. -Bachelor’s degree in business administration, health and safety, Safety Engineering, Environmental Health, or related field preferred. Associates or Junior College degrees will be considered when paired with managerial and operating experience. -Ability to maintain confidentiality. -Extensive knowledge of current company safety policies and applicable Occupational Safety and Health Administration (OSHA) standards as well as DOT policies and tax requirements. -Highly effective communication skills, both verbally and written -Ability to work in a fast-paced environment. -Strong written and verbal communication as well as supervisory and leadership skills. -Working knowledge of DOT Regulations -Must be able to lift up to 25 pounds at times. -MSHA and OSHA experience is a plus. -General administration experience using Purchase Orders / Fixed Asset -Ability to frequently and extensively travel throughout Dobb’s territory and facilities as required to conduct safety inspections. -Ability to conduct training. -Excellent organizational skills and attention to detail. -Proficient with Microsoft Office Suite or related software.

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About Dobbs Equipment, Llc

-Founded with a mission to provide high-quality heavy equipment for large-scale projects. -Known for offering a diverse range of machinery and equipment for construction, mining, and industrial sectors. -Has built a solid reputation as a trusted partner for infrastructure and transport projects. -Specializes in providing tailored solutions to meet the unique needs of heavy civil and industrial clients. -Collaborates with key players in various sectors, including government and large enterprises. -Offers innovative equipment options, ensuring maximum efficiency and productivity on job sites. -Continues to expand its footprint with a focus on meeting the evolving demands of the industry.

Sector Specialisms