AP Specialist

Overview

Manage full-cycle AP for G&A and construction projects, ensuring accurate processing.

Key Responsibilities

• vendor management
• invoice processing
• ledger reconciliation
• cost tracking
• wip reporting
• sage intacct

Tasks

-Assist with process improvements to streamline AP workflow and improve efficiency. -Manage vendor relationships, resolving discrepancies, late payments, and billing questions. -Collaborate with Project Managers, Engineers, and Superintendents to confirm project-related charges, change orders, and preliminaries before payment. -Track and reconcile retention, progress billings, and final subcontractor payments in accordance with contracts. -Verify and process subcontractor invoices, including lien releases, insurance certificates, and compliance documentation. -Reconcile AP sub-ledgers to the general ledger monthly and support month-end close activities. -Support project closeouts by ensuring all subcontractor payments, lien releases, and retainage are properly recorded. -Ensure accurate setup and maintenance of vendor accounts in Sage Intacct; Procore experience is a plus. -Track construction project costs and Project Prelims, including mobilization, temporary facilities, permits, insurance, and other overhead. -Prepare and maintain accurate records for audits and internal reporting. -Ensure AP transactions comply with GAAP, internal controls, and company policies. -Process all vendor invoices, ensuring proper approvals, coding to correct G&A or construction project accounts, and adherence to payment terms. -Assist in preparing WIP reports, month-end accruals, and job cost reconciliations.

Requirements

• sage intacct
• procore
• excel
• gaap
• accounting degree
• 5-10 years

What You Bring

-Accuracy and timeliness of AP processing for both G&A and construction projects. -Month-end close completed on time with accurate AP reconciliations. -Strong organizational skills, attention to detail, and analytical mindset. -Cross-department satisfaction from Projects, Operations, and G&A teams. -Knowledge of job cost accounting, Project Prelims, retention, and subcontractor payments. -Must have experience with Sage Intacct; Procore experience a plus. -Bachelor’s degree in Accounting, Finance, or related field (preferred). -Solid understanding of GAAP and accounts payable processes. -Excellent communication and collaboration skills — able to work with Project Managers, Engineers, Superintendents, Operations, and G&A leadership. -Proficient in Excel (pivot tables, VLOOKUP, formulas, data analysis) and ERP reporting. -5–10+ years of accounts payable experience, including construction and G&A accounting. -Ability to manage multiple priorities and deadlines in a fast-paced environment. -Compliance with subcontractor contracts, retention schedules, and lien release requirements.

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Benefits

-Reduction in late payments, billing errors, and duplicate payments.

About Soffa Electric Inc

-Delivers end-to-end solutions — engineering, programming, panel fabrication, factory acceptance testing, field commissioning, and training. -Serves diverse sectors including petrochemicals, oil & gas, food & beverage, high-tech manufacturing, utilities and water/wastewater. -Typical projects involve SCADA systems, HMI programming, networked instrumentation, VFDs and custom UL panel systems. -Known for reducing client operating costs and improving efficiency through secure, reliable automation integrations. -Holds a reputation for technical excellence, working directly with well-known industrial and municipal clients.

Sector Specialisms