Project Administrator

Overview

Admin support for project setup, finance, and estimating in a heavy‑industrial contractor.

Key Responsibilities

• project control
• purchasing
• billing
• project admin
• time entry
• ineight

Tasks

-Adhere to company project control procedures and client contractual, finance, and reporting requirements. -Assist with purchasing and receiving activities, including tracking vendor invoices and purchase orders. -Support billing and accounts receivable processes to ensure timely client invoicing. -Collaborate closely with project managers and regional teams to ensure smooth project administration and reporting accuracy. -Support time entry, payroll processing, and cost management for assigned projects. -Organize the administrative setup of projects in InEight and maintain project documentation.

Requirements

• business admin
• erp/business central
• ineight
• advanced excel
• detail-oriented
• communication

What You Bring

-Completion of a 2–3 year diploma in Business Administration, or a minimum of 2 years of experience in accounting or project-based administration within construction or industrial environments. -Strong attention to detail with the ability to interpret and apply collective agreements; previous experience with union time-entry processes is an asset. -Willingness and ability to travel up to 4 months per year to project sites when required. -Working knowledge of ERP/Business Central and InEight software (or similar project systems). -Excellent communication skills and a proactive, professional approach to supporting operational teams. -Proficiency with Microsoft Excel, Word, and Outlook; advanced Excel skills are preferred.

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Benefits

-RRSP matching program, paid time off, and tuition reimbursement. -Access to on-site parking, employee assistance program, and company-sponsored events. -Competitive salary range of $55,000–$75,000 per year. -Comprehensive benefits including extended health, dental, vision, life and disability insurance. -Opportunity for travel and exposure to major industrial projects across Canada.

About Torus Talent

-A boutique firm built on deep roots in engineering and construction recruitment. -Delivers tailored recruitment, outplacement and fractional HR services to firms needing specialized talent. -Places technologists, engineers and project leaders across industries like manufacturing, oil & gas, buildings and renewables. -Blends career coaching with recruitment, empowering young engineers to advance within client organizations. -Leverages an intimate network to deliver high-retention placements and five-star client satisfaction. -Punched above its weight by combining boutique agility with big-firm capabilities in technical staffing.

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