Executive Assistant

Overview

Provides high‑level administrative support to the CFO, handling calendar, communications, and projects.

Key Responsibilities

• calendar management
• project ownership
• stakeholder liaison
• minutes recording
• presentation prep
• research reporting

Tasks

-Manage and coordinate the CFO’s complex calendar, including scheduling meetings, travel arrangements, and high-level events. -Maintain ownership of assigned projects and proactively drive progress to support departmental and company goals. -Provide comprehensive administrative support to the CFO, handling confidential matters with discretion and professionalism. -Serve as a liaison between the CFO and internal departments, external partners, and stakeholders to ensure timely communication and follow-up. -Attend meetings to record minutes, track action items, and ensure follow-up on deliverables to align with executive objectives. -Plan and prepare for key financial meetings, board presentations, and cross-functional leadership sessions by compiling materials and documentation. -Assist with special projects, including research, reporting, documentation, and presentations that support financial and strategic decision-making.

Requirements

• proactive
• detail-oriented
• 5+ years
• communication
• microsoft office
• financial reporting

What You Bring

-Proactive, resourceful, and adaptable approach to supporting executive priorities and driving organizational efficiency. -Highly detail-oriented and organized with the ability to manage multiple priorities in a fast-paced environment with strict and shifting deadlines. -At least five years of experience as an executive assistant, preferably supporting C-suite leadership or senior financial executives -Excellent interpersonal and written communication skills with the ability to engage effectively with all levels of leadership and external partners. -Professional and poised demeanor, exercising sound judgment, discretion, and confidentiality in all matters. -Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience preparing financial reports and presentations is a plus.

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About Power Design, Inc.

-With a unified multi‑trade model—handling engineering, electrical, systems tech, lighting and prefabrication—they tackle complex projects from coast to coast. -They’ve delivered high‑rise residential towers, student housing, data centers, mixed‑use developments and resorts. -The company operates under a single, integrated structure, enhancing coordination and accelerating delivery via self‑performed work. -They manufacture custom switchboards and critical power equipment in‑house, boosting control over quality and speed. -Past projects include luxury Four Seasons residences, massive student complexes, convention‑center hotels and sophisticated data facilities. -Innovation drives their approach: leveraging advanced tech, prefab systems and in‑house engineering to optimize performance.

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