Administrator, Office of the CEO

Overview

Admin support for CEO & Regional Rep: calendar, travel, meetings, and confidential tasks.

Key Responsibilities

• expense settlements
• calendar management
• research reporting
• file management
• meeting coordination
• travel arrangement

Tasks

-Process expense settlements promptly for the President and Regional Representative. -Manage business-related reservations. -Assist in managing the schedule for the President and the Regional Representative by handling their calendar, screening incoming calls, and exercising good judgment to interpret requests and distribute them appropriately. -Conduct research and information gathering on behalf of the executive and prepare summaries and reports. -Respond to routine phone and in-person questions, forwarding and resolving issues as needed. -Foster a positive team spirit and encourage a collaborative work enviornment. -Organize and maintain business cards, data, files, correspondence, and other records on the file server. -Protect confidential information by avoiding unauthorized communication, disclosure, or use for the advantage of third parties. -Deliver accurate, timely, and efficient administrative support to Senior Executives, including: -Maintain strict confidentiality and discretion in all matters. -Actively engage in team efforts to reach departmental and company goals. -Prepare and handle outgoing mail and correspondence as directed. -Coordinate and facilitate essential staff meetings, all-hands, vendor discussions, and customer presentations. -Notify office/building personnel of expected visitors to senior executives; register, escort, and assist visitors during their visit. -Arrange meetings, travel, and transportation. -Assist with company events hosted by the President or Regional Representative, working with relevant corporate departments.

Requirements

• microsoft office
• sap concur
• associate degree
• bilingual
• 3 years
• detail oriented

What You Bring

-Prior experience in an administrative support role within Japanese companies is preferred. -Communicate effectively with colleagues and management at all levels. -Bilingual proficiency in English and Japanese is preferred. -Experience: Minimum of three (3) years in an administrative role or similar position -Excellent verbal, written, and interpersonal communication skills. -Proactive, reliable, and collaborative. -Lifting/physical requirements: Frequently required to sit for long periods, stand, walk, talk, and hear. Often lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. -Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with SAP Concur is desirable. -Education Requirement: Associate degree required; or an equivalent combination of education and experience -Strong attention to detail and ability to handle multiple priorities at once. -Company-provided STD and LTD -Travel: Up to 10%

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Benefits

-Excellent Wellness Benefits (Medical, Dental, Vision & 401K Matching) -Company-Provided Life Insurance and AD&D -Tuition Reimbursement Program -15 holidays -Behavioral health support -Paid time off: vacation, sick leave (granted at the beginning of the year). -Standard Monday through Friday work week. -Parental Leave

About Mitsubishi Heavy Industries

-A global powerhouse known for providing cutting-edge solutions in various sectors. -Tackles high-impact projects across energy, infrastructure, marine, transport, and utilities. -Known for large-scale infrastructure projects, including power plants, transportation systems, and industrial equipment. -Renowned for innovation in aerospace, defense, and energy systems. -Contributed to the development of the world's largest LNG carrier, pushing the boundaries of marine technology. -Deep expertise in advanced technologies, including production of large-scale turbines, industrial machinery, and environmental solutions. -Strong presence in Asia, Europe, and the Americas, driving technological progress and global infrastructure development.

Sector Specialisms

Visa Sponsorship

-no visa sponsorship; candidates on time-limited visas will not be considered.