Administrative Coordinator

Overview

Handles admin and accounting tasks, correspondence, calls, work orders and reports.

Key Responsibilities

• call logging
• work orders
• report prep
• billing invoices
• client liaison
• admin tasks

Tasks

-Receives incoming calls regarding service work. Enters calls into system. Creates follow-up calls when needed to complete service. -Enters all new work orders into COINs and work log database -Prepares a variety of special and recurring reports, some of which are confidential. Conducts required research and interpretation of data with little supervision or instruction. -Prepares work orders for billing and sends out weekly invoice statements to customers -Composes and edits letters, memos, reports, procedures, etc. often from rough drafts ensuring correct grammar, punctuation and spelling. -Acts as a liaison between Department Manager and others within the department or division, sub-contractors and clients. -Processes day-to-day administrative items including expense reports, requisitions, personnel transactions, faxing and copying documents, etc. -Arranges meetings, maintains calendars, clarifies and resolves problems, screens phone calls.

Requirements

• associate degree
• construction knowledge
• word processing
• spreadsheets
• admin experience
• proofreading

What You Bring

-Two year associates degree in business. -Working knowledge and good understanding of construction industry. -Work requires proficiency in use of word processing software, graphics, spreadsheets, email and time management system. -Frequent visits to the shop and corporate office areas -Routinely works from a sitting position with a computer. Repetitive typing and computer use required. Regular bending, twisting, and light lifting is common. -Occasional travel required. -Minimum of five years prior administrative experience. -Ability to proof read correspondence and prepare reports in an accurate manner.

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About Hooper

-Projects span high-voltage transmission and distribution, substations, storm-response operations, and industrial plumbing/HVAC installations. -Privately owned and family-run for multiple generations, reinvests in cutting-edge fabrication and design capabilities. -Expertise includes electric transmission, distribution, mechanical systems, and custom sheet-metal/fabrication under one roof.

Sector Specialisms