Document Control Coordinator

Overview

Manage document control processes for engineering projects, ensuring accuracy and compliance.

Key Responsibilities

• workflow management
• document retrieval
• document control
• report preparation
• quality checks
• archiving

Tasks

-Develop and manage electronic document workflows to streamline review and approval processes. -Retrieve and provide documents upon request, supporting various project teams and departments efficiently. -Manage the seamless flow of documentation across internal departments and external stakeholders, ensuring timely access and availability. -Perform additional administrative or project support duties as required to contribute to overall team success. -Prepare detailed, ad-hoc reports and summaries for ongoing projects as needed by management or project leads. -Ensure the accuracy, consistency, and compliance of documentation with established policies, procedures, and quality standards. -Monitor and follow up on action items with cross-functional discipline teams to ensure timely completion. -Maintain strict confidentiality of sensitive information, contractual terms, and project-related data. -Collaborate closely with other document control teams to align practices and support overall documentation goals. -Conduct quality checks on incoming and outgoing documentation, identifying and resolving discrepancies proactively. -Coordinate and oversee all aspects of the Document Control process, including the registration, uploading, distribution, and archiving of technical documents, drawings, and commercial correspondence.

Requirements

• unifier
• projectwise
• ms office
• sharepoint
• diploma
• document management

What You Bring

-Experience working in a project team environment with ability to build strong rapport with team members, clients, third parties, and subcontractors -Strong written, verbal, communication, and interpersonal skills -Previous document management experience with complex transit and/or Metrolinx projects is considered an asset -Ability to meet deadlines in a fast-paced environment, deal with pressure in a professional manner and effectively deal with and adjust quickly to changing priorities -Experience with Unifier & ProjectWise is considered an asset -Detail-oriented, highly organized, and good at managing time and workload -Minimum 2 years of experience in document management, preferably in an engineering and/or construction-related field -Knowledge of project documentation and engineering terminology -Ability to interpret and follow project process, procedures, workflows, and standards -Completion of a diploma in a related discipline or a combination of education, training, and experience in Document Management -Strong follow up skills and efficient ability to coordinate -Advanced proficiency with applicable software applications in related fields (MS Office, Adobe Acrobat Professional, SharePoint & Aconex) -Ability to accurately and efficiently input and maintain documentation metadata

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Benefits

-Wellbeing support – Access to our Employee and Family Assistance Program whenever you need it. -Day-one coverage – Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week). -Work-life balance – We actively encourage a healthy balance between work and personal life. -Grow with us – Tailored training and development opportunities to advance your career. -Competitive compensation & retirement savings – We offer a strong compensation package with an RRSP matching program (currently up to 4% for permanent employees). -Extra perks – Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change) -Time to recharge – Vacation entitlement: 3–5 weeks annually, based on experience and in accordance with company policy and applicable employment standards.

About Webuild

-Born in 2014 from the merger of Salini and Impregilo, tracing a 120-year legacy of engineering prowess. -Organized into four core areas—Clean Hydro-Energy, Clean Water, Sustainable Mobility, and Green Buildings—it tackles complexity at scale. -Its signature works span dams, hydro plants, tunnels, metros, railways, bridges, and green buildings across all continents. -Webuild shines in mega-projects—from the Rogun Dam in Tajikistan to the Genoa San Giorgio Bridge and Sydney Metro Northwest. -A public company on Euronext Milan with subsidiaries like Lane (USA), Clough (Australia), and Fisia Italimpianti (desalination specialist).

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