Administrative Assistant - Staffing

Overview

Digitize and archive documents while handling admin duties.

Key Responsibilities

• scanning
• file management
• data security
• progress tracking
• workflow improvement
• quality check

Tasks

-Provide support to other departments by retrieving archived files when needed -Ensure confidentiality and data security of sensitive information -Collect, organize, and prepare physical documents for scanning -Track and report progress on digitization project -Scan, name, and file documents in accordance with customer’s naming conventions and retention policies -Collaborate with IT or records management teams to improve scanning workflows and systems -Maintain customer’s file management systems -Verify the accuracy and clarity of digitized files

Requirements

• microsoft office
• scanning
• document management
• high school
• admin experience
• proactive

What You Bring

-Proactive and self-starter with good verbal and written communication skills -High school diploma or equivalent; Associate degree preferred -Ability to sit or stand for extended periods and light lifting of documents or boxes -Ability to handle confidential information -Proficiency in Microsoft Office (Word, Excel, Outlook) and basic file management -Basic knowledge of scanning equipment and document management software -Previous experience in an administrative or clerical role is mandatory -Comfortable working independently and managing repetitive tasks -Strong attention to detail and organizational skills

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Benefits

-Paid Time Off & 401K -Flexible Spending and Health Savings Accounts -Group term & Voluntary life insurance -Company Discount Website -Short-term & Long-term disability -Critical Illness, Accident, & Hospital Insurance -Digital Health & Wellness Support -Medical, Dental, and Vision insurance

About Circet Usa

-Born from a merger of KGP Services and Circet in 2022, the company quickly integrated deep telecom roots from both sides. -Typical projects range from RF engineering and 5G site builds to underground and aerial fiber construction. -Specialisms include full-stack wireless network rollout and wireline (fiber and copper) network maintenance.

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