Accounts Payable Specialist

Overview

Manage vendor invoices, payments, and expense processing ensuring compliance and accuracy.

Key Responsibilities

• sage intacct
• invoice processing
• payment runs
• vendor management
• 1099 filing
• expense reconciliation

Tasks

-Maintain accuracy of AP data in Sage Intacct and related systems. -Review, code, and process vendor invoices in accordance with internal controls, approval hierarchies, and cost-center or job coding requirements. -Prepare AP accruals and assist with reconciliation of accounts payable and related GL accounts. -Identify and recommend opportunities for improved accuracy, timeliness, or workflow consistency. -Maintain organized electronic filing of all payment and invoice documentation for audit readiness. -Ensure all payments are properly supported and approved before release. -Collaboration: Builds relationships with vendors and internal stakeholders to support smooth operations. -Lead with annual 1099 preparation and filing. -Taking initiative on special projects as assigned -Support employee expense reimbursements and corporate card expense reconciliation through platforms such as Ramp or Stampli. -Reconcile vendor statements and research variances. -Provide documentation and support for internal reviews or audits. -Ensure all invoices are matched to purchase orders or job costs when applicable. -Process Improvement: Continuously looks for ways to simplify, automate, and strengthen the AP process. -Monitor the AP inbox and respond promptly to vendor and internal inquiries. -Collaborate with IT, Procurement, and Accounting leadership to improve efficiency and reduce manual entry. -Accuracy & Accountability: Ensures every payable transaction is correctly processed and documented. -Collaborate with internal departments (e.g., Procurement, Project Management, Operations) to resolve invoice or purchase order discrepancies. -Maintain accurate vendor master files, W-9s, and banking details; ensure compliance with 1099 reporting requirements. -Prepare weekly or biweekly payment runs (ACH, check, or credit card) in accordance with cash flow schedules. -Support process improvement initiatives and automation projects (e.g., invoice approval workflows, AP integrations). -Ensure expenses are recorded in the correct accounting period and coding aligns with financial reporting requirements.

Requirements

• sage intacct
• excel
• gaap
• accounts payable
• bachelor's
• communication

What You Bring

-Excellent communication and problem-solving skills. -Ownership Mindset: Treats company resources and financial data with care and responsibility. -Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. -Strong attention to detail and accuracy in data entry and documentation. -Experience in a project-based, construction, or renewable energy environment is a plus. -Experience with accounting systems (Sage Intacct preferred) and workflow tools (Stampli, Ramp, Bill.com, etc.). -Proficient in Excel and comfortable with multi-system workflows. -Excellent organization and time-management skills with ability to meet deadlines. -Adaptable to changing priorities in a fast-paced, mission-driven environment. -Knowledge of GAAP accounting principles and 1099 compliance. -Integrity & Transparency: Upholds cooperative principles through honest communication and strong internal controls. -2-4 years of accounts payable experience.

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Benefits

-Compensation will be dependent on experience, certifications, and licenses. -Flexible paid time off. -We offer CIGNA health insurance and dental Insurance within the first 30 days. -Discounts to put solar on your home. -Company provided computer. -Free RTD EcoPass. -Free Employee Assistance Program. -Voluntary Life Insurance. -401K Program. -Paid volunteer time. -Life Insurance, Short-Term and Long-Term Disability.

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