Subcontracts Administrator

Overview

Oversee formation, negotiation, and management of subcontract agreements for projects.

Key Responsibilities

• subcontract administration
• pricing management
• contract negotiation
• subcontractor vetting
• document management
• project reporting

Tasks

-Act as a resource to Company leadership as a Subcontracts subject matter expert. -Lead subcontract administration activities such as “kick-off” meetings with subcontractors, change management/change orders, facilitating the invoicing process, assisting with issue/conflict resolution, and subcontract close-out. -Conduct business dealings with the highest level of integrity and ethics. -Oversee subcontract pricing for budgeting of projects and proposals; work with Operations and Proposal team to identify/develop subcontracting strategies, develop a comprehensive and complete scope of work, and solicit proposals from approved subcontractors to ensure alignment with proposal budgets. -Develop Agreements and/or Master Service Agreements as needed. -Facilitate negotiation of subcontract terms and pricing; consult with Legal and the Project Management Team (Construction, Safety, Quality, Project Controls, etc.) as applicable; provide expertise, strategies, and hands-on support for negotiation of major project subcontracts. -Represent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.” -Maintain well documented files of subcontracts within a shared folder system for the division(s) supported (i.e., negotiation records, approvals, executed contracts, change orders, etc.). -Monitor, communicate, and respond to changing market conditions and business drivers to maximize leverage and minimize risk. -Foster good working relationships with subcontractors to include sourcing, developing, and vetting subcontractors and ending with evaluation of subcontractor performance. -Lead the process to identify and pre-qualify subcontractors as needed. -Adhere to the Company’s policies, procedures, and processes for the acquisition of services. -Contribute to the success of the department by identifying improvements to processes and activities to increase the overall effectiveness of the team. -Contribute to achievement of financial targets and cost-reduction initiatives, including savings targets. -Work with Operations/Project Management to identify and develop subcontracting strategies for projects; align subcontracts plans to support construction activities and project schedule. -Lead the RFP and bid evaluation process for selection of the subcontractors; review bid tabs with cross-functional teams to assure compliance with project scope, specifications, drawings, and commercial flow through terms. -Maintain project level reporting and timely notifications to Project Management team on subcontracting activities; prepare weekly project reports as required. -Act as an escalation point for subcontractor interface with the Project Management Team for project execution issues.

Requirements

• contract negotiation
• contract management
• ms excel
• quality control
• six sigma
• 5+ years

What You Bring

-Strong knowledge of contract negotiations. -Excellent communication (oral and written) and public relations skills required. -5+ year’s similar experience in contract/subcontract management and administration, preferably in a construction environment. -Attention to detail with excellent analytical, planning, and organizational skills. -Strong computer knowledge, including MS Excel, Word, Outlook, Access, and material management software. -Working knowledge of various construction/fabrication disciplines, quality control functions, craft labor, and safety regulations. -Good understanding of scope development, scheduling, cost control, and engineering drawings. -Willingness to travel as needed/required. -P.M., CPSM, A.P.P., CPIM, CSCP, or Six Sigma certification a plus. -Bachelor’s degree, or equivalent related experience, in Supply Chain Management, Business, Engineering, or related field, preferred. -Practical problem solving and trouble-shooting skills.

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About Matrix Service Company

-Specializes in turnkey solutions for energy, industrial, and infrastructure sectors. -Delivers complex projects like large-scale industrial facilities and energy systems with a focus on safety and quality. -Provides services for major oil & gas companies, utilities, and power plants. -Experts in process piping, electrical, and instrumentation services. -Maintains and upgrades critical infrastructure in high-risk industries through innovation and technical excellence. -Continuously evolves to meet the demands of modern energy and industrial projects.

Sector Specialisms