Assistant Project Manager - HVAC and Construction

Description

• Coordinate project documentation such as As-built drawings, submittals, O & M manuals, scheduling inspections, and applying for permits.
• Handle coordination of vendor material quotations and estimates.
• Manage project/estimate list for PMs.
• Identify potential project risks and support the development of mitigation plans.
• Assist with scheduling inspections, obtaining permits, and ensuring compliance with building codes and HVAC regulations.
• Coordinate with engineers, subcontractors, vendors, and field personnel to ensure timely delivery of materials and completion of work.
• Foster positive relationships with clients, subcontractors, and internal stakeholders to maintain open communication and resolve issues promptly.
• Support project documentation including contracts, change orders, submittals, RFIs.
• Assist the Project Manager in planning, coordinating, and executing HVAC and construction projects.

Requirements

• Ability to prioritize and multitask in a dynamic environment.
• CAPM or PMP certification (or willingness to pursue).
• Proficiency with project management tools (Procore, Bluebeam, Smartsheet, Salesforce, or Microsoft Project).
• Familiarity with HVAC design principles, ductwork layouts, and mechanical system installations.
• Experience: 1–3 years of experience in HVAC, mechanical contracting, or general construction project coordination or management.
• Strong communication and interpersonal skills with the ability to work across departments.
• Education: Degree in construction management, Mechanical Engineering, Project Management, or a related field preferred but not required. Practical experience is considered more important.
• Knowledge of local and state construction codes and permitting processes.
• Knowledge of HVAC systems, mechanical drawings, and construction documents.
• Experience working with commercial, institutional, office space, or medical.
• Field and office work environment must be comfortable in construction site conditions.
• Problem-solving mindset with attention to detail.
• Excellent time management and organizational abilities.
• Competency in Microsoft Office Suite (Word, Excel, Outlook).

Benefits

• 401(k) with company match
• Opportunities for professional growth, training, and advancement into Project Manager roles.
• Paid time off and holidays
• Opportunities for growth and advancement
• Health, dental, and vision insurance
• Competitive pay based on experience
• Typical schedule: Monday through Friday, with flexibility for project demands.
• Full-time position with occasional travel to job sites and client meetings.

Training + Development

Interview process

Visa Sponsorship

Security clearance