Manager, Tenant Coordination

Overview

Coordinate tenant improvements from lease to opening, ensuring compliance and on‑time occupancy.

Key Responsibilities

• documentation
• permit coordination
• site visits
• tenant improvement
• lease compliance
• signage approval

Tasks

-Collect and manage final documentation, including lien waivers, warranties, and certificates of insurance. -Work with internal teams to track the landlord’s scope of work and confirm readiness for tenant occupancy. -Coordinate administrative aspects of the permitting and inspection process to support tenants in obtaining Certificates of Occupancy (COs). -Assist in reviewing vacant spaces for readiness and improvements, positioning them for successful future tenancy. -Deliver “Welcome Aboard” letters to tenants, outlining the coordination process and next steps. -Collaborate with Leasing and Property teams to understand tenant space requirements and review landlord deliverables. -Provide tenants with relevant documentation (as-built plans, site design criteria, signage guidelines). -Perform periodic site visits to verify progress, identify potential issues, and maintain effective communication with stakeholders. -Coordinate additional tenant requests (e.g., storefront or exterior modifications) in partnership with other internal teams. -Ensure all landlord obligations are completed according to agreed schedules and lease terms. -Conduct high-level plan reviews to confirm alignment with the landlord’s criteria and coordinate necessary revisions. -Conduct or coordinate final inspections and administer the release of allowances or security deposits. -Facilitate the installation of “Coming Soon” graphics, working closely with Marketing to meet brand standards. -Support the preparation of lease exhibits such as demised space plans, landlord’s scope of work, preliminary budgets in collaboration with the project managers, and tenant sign criteria. -Verify compliance with lease requirements prior to processing Tenant Improvement Allowance (TIA) requests. -Approve tenant signage to maintain consistency with the property’s visual standards. -Evaluate and approve changes to tenant signage, ensuring adherence to the property’s guidelines. -Oversee tenant improvement activities from lease execution through opening, ensuring all milestones and lease requirements are met. -Review lease abstracts and work letters to identify critical obligations (e.g., key dates, contingencies, and rent commencement details). -Oversee the punch list process to ensure all remaining tasks are completed before tenant move-in.

Requirements

• tenant coordination
• lease negotiation
• construction docs
• microsoft office
• bachelor’s
• communication

What You Bring

-At least three (3) years of experience in tenant coordination, property management, or a comparable role in commercial real estate. -Exposure to grocery-anchored shopping centers or large-scale retail projects. -Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency. -Knowledge of basic permitting and regulatory steps for tenant improvements (in collaboration with internal teams). -Experience with Tenant Improvement Allowances (TIA) and the lease negotiation process. -Demonstrated ability to balance multiple projects and maintain strong relationships with stakeholders. -Bachelor’s degree in Business, Real Estate, or a related field. -Attention to detail -Strong interpersonal and communication skills, as well as writing and presentation skills -Ability to work in fast-paced environments and handle simultaneous projects -Sound knowledge of commercial lease agreements and landlord-tenant obligations within a retail setting. -Strong interpersonal and negotiation abilities for interfacing with tenants, vendors, and internal teams. -Business acumen, trust, and integrity -Priority setting, organization, and time-management skills -Coordination focus with an understanding of construction fundamentals (ability to read plans and track schedules). -Excellent organizational skills to manage deadlines, documentation, and cross-team communications effectively. -Familiarity with interpreting construction documentation, including but not limited to architectural drawings, and terminology is beneficial. -Proficiency in Microsoft Office (Excel, Word, Outlook) and aptitude for using project-tracking software. -Ability to work independently as well as with a team

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Benefits

-Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft) -Health Advocacy + Employee Assistance Program (EAP) -Paid leave programs (parental, compassion, bereavement, jury duty, and military) -Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA -Tuition reimbursement -Anniversary stock grant awards -11 paid holidays (in addition to PTO) -23+ PTO days annually -LinkedIn Learning premium subscription -Pre-Lease Execution -Continued education opportunities -Award winning and incentives-based wellbeing program through Personify Health -52 hours per year of paid Volunteer Time Off -401(k) with a generous company match plus corporate profit sharing -Medical, Dental and Vision Insurance -Family planning, mental health, and pain management programs -100% company paid Life Insurance/AD&D and Disability Insurance -Student loan repayment resources -Lease Execution -Company gift matching

About Regency Centers

-It is a self-administered, self-managed REIT and an S&P 500 member. -The company has executed hundreds of retail development, acquisition, and disposition projects totaling billions in transactions. -With a strong balance sheet (Investment grade credit ratings, ~$1.4 B revolving credit), it funds steady growth and dividends. -Notable acquisitions include the Urstadt Biddle merger in 2023 and regional shopping center expansions across major US markets.

Sector Specialisms

Visa Sponsorship

-no sponsorship for employment‑based visas (h‑1b, tn, permanent residency).

Security Clearance

-employment contingent on successful background investigation. -pre‑employment drug screening required.