Project Scheduler

Description

• Handle purchasing, shipping logistics, and marketing materials
• Provide reception support and manage business correspondence
• Coordinate and prepare technical documents, reports, RFIs, and proposals
• Assist with vendor management and contract documentation
• Support onboarding, building operations, and administrative staff
• Use Ajera (Deltek) for billing and timesheet tracking
• Manage calendars, travel arrangements, and expense reports for senior staff
• Maintain databases and track project timelines and compliance

Requirements

• Experience with technical writing, vendor coordination, and project documentation
• 5+ years of administrative experience, preferably in engineering, construction, or architecture
• Fountain Valley, CA (On-site only; local candidates preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project)
• Familiarity with Ajera, Deltek, Procore, SharePoint, DocuSign, and CRM systems
• Bonus: Bilingual (Mandarin/English), GIS familiarity (Esri ArcGIS), and graphics/presentation prep
• Exposure to water resource and environmental engineering projects
• Strong communication, multitasking, and confidentiality skills
• Evaluated on accuracy, responsiveness, and ability to manage multiple priorities

Benefits

• Opportunity to train alongside a retiring coordinator for a smooth transition
• Flexible Spending Accounts (FSAs) for medical and dependent care
• 30-60-90 day performance reviews with quarterly check-ins
• Salary Range: $50,000 – $73,000/year
• Short-term and long-term disability insurance
• Dress Code: Business casual + Casual Fridays with complimentary breakfast
• Employee referral bonus program
• Reimbursement for personal wellness programs (e.g., gym memberships); $100 per quarter for personal wellness expenses such as gym memberships, nutrition classes, or first aid/CPR training ( Offered every 2 years, paid for by the company)
• Flexible work arrangements
• 401(k) with discretionary matching based on quarterly basis profit -- have been doing 50% lately up to 10% of salary on quarterly basis
• Privately held (not an ESOP), allowing for generous and flexible bonus distributed twice a year based on company profitability, role, tenure, and individual contributions
• Unique perks: in-house golf course, yoga ball chairs, stand-up desks, snacks, and wellness reimbursements
• Medical, dental, and vision insurance for employees and dependents: Two HSA programs with a $0 premium option, two PPO programs, and various dental plans
• Monthly in-house training sessions and access to 100+ recorded courses
• Tuition and training reimbursement
• Bereavement leave
• Paid time off (PTO) and paid holidays
• Life and AD&D insurance
• Employee Assistance Program (EAP) for counseling, legal, and financial services
• Reimbursement for professional license and exam fees
• Mentorship programs and leadership development opportunities
• 10- talks - lunch and learns every 10th day of year
• Work on-site in a supportive and engaging office environment
• Career paths available across project coordination, technical documentation, and operations
• Association dues reimbursement
• Reimbursement for out-of-pocket medical expenses (e.g., co-pays, deductibles); Up to $2050 per year for out-of-pocket medical expenses if on the company's insurance plan. If not on the plan, up to $3000 per year
• Fitbit health incentive program; can earn up to $300/quarter for steps and active minutes

Training + Development

Interview process

Visa Sponsorship

Security clearance