Accounting and Payroll Specialist

Overview

Handles accounting support, vendor/customer records, AP/AR tasks, and multi-state payroll.

Key Responsibilities

• payroll processing
• tax compliance
• vendor setup
• timekeeping review
• payroll reporting
• accounts receivable

Tasks

-Maintain and update existing customer and vendor records with current information and required documentation. -Collaborate with Human Resources to ensure accurate employee data, including new hires, terminations, and benefit deductions. -Compile, review, and validate timekeeping data, including hours worked, tips, benefits, deductions, and special earnings. -Reconcile payroll prior to transmission and validate post-payroll reports for accuracy. -Process and code fleet management invoices on a weekly and monthly basis. -Address and resolve all payroll-related inquiries with professionalism and confidentiality. -Serve as backup to the A/R Accountant during absences, performing invoicing, credit card processing, and payment entries. -Integrity & Confidentiality: Maintains discretion with sensitive payroll and employee data. -Generate and customize payroll reports as needed, including wage, tax, and benefit analyses. -Upload and maintain tax exemption certificates in Avalara and enter credit card data in PayTrace. -Assist in special payroll and accounting projects as assigned by the Payroll Supervisor or Accounting Manager. -Support Accounts Receivable by reviewing new customer orders for correct tax status, exemption certificates, and payment information. -Manage the setup and maintenance of new customers and vendors in the accounting system, including form verification and credit checks. -Create and maintain weekly payroll folders with all appropriate backup documentation (e.g., timecards, time-off forms). -Process year-end reporting such as W-2s, W-2Cs, and related filings. -Accuracy & Accountability: Ensures precision in all payroll and accounting transactions. -Assist Accounts Payable in reconciling vendor statements and resolving discrepancies in coordination with the AP team. -Prepare and process bi-weekly and semi-monthly payroll for multiple company codes in Paylocity, ensuring accuracy and timeliness. -Review and assist in resolving outstanding items on Vouchers Payable and Shipped Not Invoiced reports by collaborating with vendors, Purchasing, and Sales. -Verify and process approved rate changes, bonuses, and garnishments in accordance with applicable laws. -Manage and process funding notifications, tax payments, and reporting requirements for multiple jurisdictions. -Maintain compliance with federal, state, and local wage and hour laws, including sick leave, overtime, and minimum wage requirements. -Provide payroll data and reporting to management for budgeting, audits, and financial reviews.

Requirements

• paylocity
• excel
• accounting
• payroll laws
• 3+ years
• accounting degree

What You Bring

-Proficient in Microsoft Excel, Word, and general accounting systems. -Compliance Focus: Demonstrates thorough understanding of payroll laws and audit readiness. -Strong knowledge of federal and state payroll laws, tax regulations, and reporting requirements. -Excellent communication and interpersonal skills for interacting with employees, vendors, and management. -High attention to detail, accuracy, and confidentiality. -3+ years of payroll experience, including multi-state payroll processing. -Proficiency with Paylocity or similar payroll platforms required. -Strong analytical, problem-solving, and organizational skills. -Adaptability: Manages multiple priorities and deadlines in a dynamic, multi-state environment. -Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

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Benefits

-Opportunities for professional growth and advancement. -Competitive compensation and comprehensive benefits packages.

About Mobotrex

-A leading provider of intelligent transportation solutions, specializing in traffic control systems. -With a rich history of engineering and manufacturing innovative technologies that enhance road safety and mobility. -Known for delivering reliable solutions with a focus on state-of-the-art traffic signal controllers and transportation management systems. -Integrated systems are utilized in a wide range of public and private sector projects, from urban infrastructure to highway management. -Continuously expanding its offerings to adapt to the evolving needs of smart cities and intelligent transportation networks.

Sector Specialisms