Executive Assistant

Overview

Assist exec on calendar, travel, meetings, projects, and cross‑team coordination.

Key Responsibilities

• calendar management
• travel coordination
• event planning
• contract management
• process automation
• stakeholder liaison

Tasks

-Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and follow-through. -Ensure executives are briefed and equipped with the necessary materials and context as needed. -Share best practices and resources to foster a collaborative, low-ego team environment. -Manage and optimize executive calendars and task systems to ensure alignment with top priorities. -Coordinate complex travel arrangements (domestic and international) and handle logistics with precision. -Lead and support end-to-end planning for key initiatives such as executive offsites, team rituals, onboarding programs, and leadership events. -Partner with finance, legal, and vendors to manage contracts, invoices, and basic budget tracking. -Help evolve EA operations by suggesting process improvements and testing new tools or workflows. -Track decisions and follow up on action items to ensure accountability and progress. -Handle confidential materials and correspondence with discretion and professionalism. -Anticipate shifting deadlines, business needs, and emerging priorities, adapting schedules and workflows accordingly. -Synthesize insights from Slack, meetings, and shared documents to proactively move work forward and maintain alignment. -Coordinate across departments to align logistics, deliverables, and communications. -Continuously identify opportunities to improve efficiency through automation, tool adoption, and workflow design. -Step in to provide coverage and support as needed across the EA team. -Prepare and submit expense reports -Partner with other Executive Assistants on company-wide administrative and strategic projects. -Champion operational excellence by driving consistency and scalability across processes.

Requirements

• bachelor's
• 3+ years
• google suite
• zoom
• slack
• hyper-organized

What You Bring

-Own meeting prep, structure, and documentation for internal and external meetings as needed. -Bachelor’s degree or equivalent professional experience -3+ years of experience supporting executives, preferably in a growth stage tech startup -Hyper-organized with the ability to problem solve -Ability to anticipate needs and proactively take on additional responsibilities -High-level proficiency in Google suite, Zoom, Slack

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Benefits

-Learning - We encourage continued education and will help cover the cost of management training, conferences, workshops, or certifications -Remote Wellbeing Resources - We provide recurring fitness classes, meditation/ mindfulness tools, virtual therapy, and family planning assistance -Paid Family Leave - We support work/life balance and offer generous paid parental and new child bonding leave -Healthcare - Comprehensive medical, dental, and vision coverage for you and dependents -Mandatory Self-Care Days - A day set aside each month to allow employees to recharge -Compensation - Competitive salary and meaningful equity in a fast-growing company -Paid Time Off - Unlimited and flexible vacation policy

About Hover

-Founded with the mission to revolutionize the way construction surveys are conducted. -Offers digital surveying solutions that enable precise measurements and easy integration into design tools. -Focuses on creating accurate, scalable, and cost-effective solutions for construction and design teams. -Specializes in residential and commercial projects, providing data that enhances the building process. -Projects range from small residential builds to large-scale commercial developments, offering high-quality, actionable data. -Utilizes cutting-edge technology to streamline workflows and reduce the time and costs traditionally associated with surveying.

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