Proposal Manager - Transportation (Canada-Northeast US Team)

Overview

Lead and coordinate transportation proposals, managing teams, content and compliance.

Key Responsibilities

• proposal management
• business development
• tool administration
• branding compliance
• qa/qc
• schedule coordination

Tasks

-Follow Jacobs health/safety and ethical policies, procedures, and guidelines; and escalate issues as appropriate -Participate in kick-off meetings and other milestone meetings, as appropriate -Participate in debrief meetings on completed proposals and apply lessons learned to future efforts -Support development of opportunity planning/Middle Game deliverables -Independently lead the End Game coordination and preparation of proposals of all sizes, working directly with technical staff; may support large, strategic opportunities, working under the guidance of senior Sales staff -Foster strong, mutually beneficial working relationships with Operations, other Sales Operations staff, Selling Units, and Sales Enablement teams both locally and across the network -Write and update project descriptions/summaries, success stories, and lessons learned, as well as resumes and other documents with little or no supervision -Coordinate/provide direction to graphic designers, document publishers, writers/editors, reprographics specialists, and other support staff, independently coordinate with and collect information from teaming partners and subconsultants -Lead and/or support planning and development of small to mid-sized presentations and interviews -Lead a variety of business development assignments, ranging from proposals to qualification statements, as well as large, strategic, complex efforts -Develop an understanding of and apply business objectives, priorities, and sales strategy, especially as they relate to the End Game proposal process -Prepare and ensure compliant and timely proposal deliverables, including managing proposal process and schedule, and meeting client requirements; communicate issues/variances -Employ and populate/update (as appropriate) business development-related tools and databases -Prioritize own and others’ work to meet proposal/team deliverables -Solve issues independently; identify and implement creative solutions to challenges; escalate to leadership as necessary -Offer suggestions to leadership for improvements/additions and lessons learned to streamline processes, procedures, and tools/databases -Be accountable for QA/QC check of assigned proposals and proposal sections for self and support staff -May participate in opportunity planning/Middle Game activities -Serve as a subject matter expert on, advocate for, and actively apply Sales Operations procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as Branding Guidelines -With no supervision, coordinate, write, edit/tailor, and perform research for non-technical proposal sections; ensure compliance; proactively identify, communicate, and mitigate potential issues/variances -Safeguard and implement company image/branding on all proposal assignments -Manage self and proposal team, monitoring progress and adherence to proposal schedule

Requirements

• bs/ba
• 6 years
• proposal management
• aec industry
• communication
• negotiation

What You Bring

-Possess knowledge of and ability to perform contributing skills (including document publishing, editing, and reprographic standards) supporting application of best practices -BS/BA degree, or equivalent -Demonstrate excellent oral and written communication skills; possess effective active listening skills -Be conversant in objectives and services provided -At least six (6) years of relevant experience or equivalent in proposal management/coordination, ideally in the Architectural, Engineering, and Construction (AEC) industry and with demonstrated experience in the transportation market -Understand proposal time commitments and time management -Develop knowledge of water market and suggest teaming partners/subconsultants, as well as qualified Jacobs staff during kickoff/strategy sessions and organization chart development -Possess understanding of objectives and services provided by the firm -Understand basic company risk evaluation processes -Successfully guide, influence, and convince others with advanced communication and negotiation skills

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About Jacobs

-Headquartered in Dallas, it has evolved into a global powerhouse delivering consulting, technical, scientific and project delivery services. -Its portfolio spans transformative projects—clean water systems, data centers, rail expansions, offshore wind roadmaps, and wastewater plants. -Specialising in advanced manufacturing, cities & places, energy, environmental, national security & defense, life sciences, transportation and water sectors. -Jacobs has reshaped itself via key moves—spinning off government services, acquiring CH2M in 2017, and exiting traditional oil & gas units. -Projects often tackle high-stakes, complex challenges: wastewater treatment in Vancouver, LIRR station upgrades, and AI data centres in Portugal. -Unusually, the firm shifted its HQ from California to Dallas in 2016 to align with its expanding national and global reach.

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