Executive Assistant

Overview

Executive assistant delivering confidential admin, calendar, travel & strategic support to CTO.

Key Responsibilities

• executive support
• calendar management
• travel coordination
• budget management
• communication liaison
• meeting coordination

Tasks

-Prepare correspondence, presentations, and reports with a high level of accuracy and polish -Serve as the primary point of contact for internal and external communications on behalf of the CTO -Partner with HR and Finance to help facilitate onboarding, performance cycles, and other internal processes -Provide comprehensive administrative support to the CTO and Technology Leadership Team -Manage complex calendars, schedule meetings, and coordinate domestic and international travel -Support strategic initiatives, technology projects, and organizational communications -Proactively anticipate needs and manage competing priorities to keep the CTO focused on high-impact work -Coordinate and prepare for executive and cross-functional meetings (agendas, minutes, follow-ups) -Maintain strict confidentiality when handling sensitive corporate and personnel information -Assist in managing department budgets, expense reporting, and vendor coordination

Requirements

• microsoft office
• teams
• sharepoint
• bachelor’s
• 5+ years
• executive support

What You Bring

Atlanta, GA area (extensive travel) The ideal candidate is detail-oriented, highly organized, and capable of managing complex workflows in a dynamic, fast-paced environment. -Excellent written and verbal communication skills with executive presence -Strong problem-solving skills; able to work independently with minimal oversight -High level of discretion, integrity, and professionalism -Bachelor’s degree preferred -Adept at managing shifting priorities and protecting executive time -Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); familiarity with Teams and SharePoint preferred -Tech-savvy, resourceful, and highly proactive -Exceptional organizational and multitasking abilities with a bias toward action and follow-through -Comfortable operating in a global organization with complex stakeholder networks -5+ years supporting senior executives (C-level or VP) in a corporate or technology-driven environment

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About Hirewell

-Evolved through strategic investments and acquisitions into a global talent solutions provider. -Acquired platforms like Sourcewell, Rainmakers, TritonExec, and The Collective Search, enhancing tech and executive search capabilities. -Combines expert recruiters with proprietary recruitment technology for self-serve or full-service solutions. -Specializes in sectors like Technology and Industrial, serving areas such as supply chain, engineering, manufacturing, corporate functions, and go-to-market roles. -Offers services from executive and volume hiring to interim recruiters and full RPO, tailoring engagement models. -Typical projects include building cross-functional teams for clients like autonomous initiatives or scaling software teams for platforms. -Known for bold branding and candid content, reimagining traditional recruiting with real stories and punchy messaging.

Sector Specialisms