Administrative Assistant - Payroll & Accounting

Overview

Admin assistant managing weekly payroll, billing, AR/AP, and general office tasks.

Key Responsibilities

• billing
• accounts receivable
• vendor reconciliation
• payroll processing
• time card
• report generation

Tasks

-Assists Office Administrator on Billing, Accounts Receivable collection and completes vendor statement reconciliations quarterly -Weekly payroll processing (data entry, reviews & edits) to include data entry of time cards & weekly pay distribution -Assists Office Administrator with other general office tasks as needed such as: running reports, filing, mail distribution, data entry, etc.

Requirements

• excel
• bilingual
• payroll
• billing
• accounts payable
• detail oriented

What You Bring

-Proficient in MS Office - Specifically Excel -Bilingual in English/Spanish is a plus. -Skills & experience that are necessary as an Administrative Assistant will include, but not limited to: -2 -3 years of office experience with hands-on experience in: Weekly Payroll processing, Billing, Accounts Payable, Accounts Receivable and Purchase Ordering is required -Required to have a high attention to detail, strong organizational skills and able to multi-task and meet routine deadlines

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Benefits

-$30 - $32 per hour -Paid training/certification and career advancement -This is a full-time position eligible for healthcare benefits & is located in Palo Alto, CA. -Healthcare benefit program & 401K match program -9 paid holidays per year with paid vacation & sick leave -Fun and fast-paced working environment with a great work-life balance

About Gothic Landscape

-Still led by the Georgio siblings, the company has grown into the largest family-owned commercial landscape firm in the U.S. -Typical work spans commercial campuses, public works installations, erosion control and environmental restoration. -Specialisms include landscape construction, management, irrigation, arbor care, erosion control and water-focused restoration. -They’ve earned a reputation for personalized service—each site gets the attention of a close-knit, family-run team. -It all began when a client taught the Georgios how to landscape—turning perfect vendor satisfaction into a lasting mission.

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