Administrative Manager

Overview

Provides admin support to Operations Manager, handling office tasks and project assistance.

Key Responsibilities

• record keeping
• confidentiality
• project support
• calendar management
• call handling
• meeting coordination

Tasks

-Maintains appropriate records, files, documentation, etc. -Maintains confidentiality of all information. -Utilizes the assistance of others on “as needed” project basis. -Assists the location Operations Manager with the day-to-day operation of the location office. -Receives and directs visitors. -Works with project teams to ensure attainment of project objectives. -Organizes and prioritizes workload to meet deadlines. -Schedules and maintains calendar of appointments, meetings, travel itineraries, and coordinates related arrangements. -Answers and screens telephone calls, takes messages, provides information, or redirects calls as appropriate. -Arranges meetings and conferences and prepares and distributes meeting agendas and minutes as required. -Prepares, composes, and initiates correspondence, memoranda, presentation materials, and reports.

Requirements

• bilingual
• executive
• computer
• communication
• highschool
• ged

What You Bring

-Bilingual: English and Spanish Speaking -Experience: Strong executive administrative, organization, computer, and communication skills. -Education: Highschool/college graduate, holder of G.E.D., or equivalent studies/experience.

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About Gaylor Electric, Inc.

-Began as a merit-shop electrical contractor, built on competitive service and quality workmanship. -Grew from a single-garage startup into a national design-build powerhouse, now headquartered in Fishers, Indiana. -Delivers projects across industrial, commercial, healthcare, education, data center, and alternative-energy sectors. -Combines in-house engineering, virtual design, manufacturing, and 24/7 on-demand service to handle projects of all sizes. -Supports utility infrastructure and power-grid needs alongside design-build ventures, showcasing versatile capabilities. -Champions apprenticeship and internship partnerships, training high-school and college students in hands-on electrical careers.

Sector Specialisms