Proposal Coordinator

Overview

Coordinate and produce proposals for regional offices, handling RFPs and layouts.

Key Responsibilities

• proposal scheduling
• content formatting
• document production
• team coordination
• research support
• brand compliance

Tasks

-Reviews RFP; develops proposal schedule; creates outline, organization chart and other diagrams as needed; participates in meetings; and facilitates communication among the proposal team -Coordinates the internal and potentially external flow and review of all proposal inputs and outputs with multi-disciplined, multi-office, and multi-firm project teams -Coordinates final proposal production, reproduction, binding, and shipping/submittal of document(s) when necessary -Leads activities involved with gathering and formatting content associated with proposal development -Performs internal personnel and project experience research in support of proposal efforts -Assists with updates to resumes and project descriptions -Ensures continuity and compliance with brand standards and RFP requirements

Requirements

• indesign
• word
• excel
• powerpoint
• ba/bfa/bs
• 1-5 years

What You Bring

Civil & Environmental Consultants, Inc. (CEC) is looking to hire an experienced Proposal Coordinator to manage proposal production for an assigned group of regional offices located primarily in the Southeastern U.S. This position will be based in one of CEC's offices. You will coordinate and prepare responses to private and public sector Requests for Proposals (RFP), and Requests for Qualifications (RFQ) in pursuit of specific opportunities. Working directly with Project Managers and Principals, you will develop content and utilize your creative skills to prepare layouts, ideally tapping your experience with Adobe InDesign. You’ll report to the regional Marketing Manager in the department’s Business Development & Proposal Group and work on a talented team of Proposal Coordinators serving other offices. -Proofreads and edits for format, grammar, style, punctuation, and spelling -Sensitivity to deadlines with a willingness to work necessary hours to meet them -Superior written and oral communication skills -Uses creativity to prepare document layouts in a visually appealing manner -Experience with Microsoft Word - styles, tables, and pagination -Flexible and open to balancing priorities and managing multiple tasks simultaneously within compressed timeframes -Ability to process information quickly and accurately, with organizational skills and heightened attention to detail -1 - 5 years of proposal-related experience for a professional services, A/E/C industry, design, logistics, or operations and maintenance type firm desired -BA/BFA/BS in Communications, Marketing, English, or related degrees that demonstrate education in writing and/or graphics -Experience with MS Excel -Experience working with Adobe InDesign required -Experience using Adobe Acrobat -Experience with MS PowerPoint -Experience working at a consulting engineering firm is preferred, and public sector experience is also desired, particularly with SF330 qualifications packages; experience with State Department of Transportation (DOT) proposals will move your resume up -Familiarity with Adobe Photoshop, Express, and/or Illustrator preferred

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Benefits

CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical, dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance. We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you – that is our goal. CEC offers you a small-firm work environment with large-firm opportunities. Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success.

About CEC

-Delivers innovative design solutions across multiple disciplines, including air quality, civil engineering, cultural resources, ecological sciences, environmental engineering and sciences, manufacturing infrastructure services, planning and survey, transportation engineering, waste management, and water resources. -Organizes operations through multi-disciplined Industry Consulting Groups (ICGs) tailored to sectors such as manufacturing, mining, oil & gas, power, public sector, real estate, and solid waste markets. -Ensures services are closely aligned with client business objectives, fostering a culture of accountability and personal investment in client success through its employee-owned structure. -Commits to building lasting relationships and delivering exceptional results, reflecting its strong reputation and continued growth in the industry.

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