Executive Assistant

Overview

Oversee document control, lead controllers, and provide executive assistance.

Key Responsibilities

• document control
• metadata management
• register management
• sla monitoring
• audit support
• dashboard reporting

Tasks

-Line-manage and mentor project Document Controllers; conduct training, audits, and performance reviews. -Coordinate with Technical/Design, QS/Contracts, Planning, HSE/QAQC, Procurement, and Finance to meet contractual/document deadlines. -Manage complex calendar, meeting agendas, action logs, and follow-ups. -Draft, proof, and format correspondence, memos, and presentations; maintain strict confidentiality. -Prepare for and support internal/external audits; implement corrective actions. -Gatekeep priorities, screen calls/emails, and ensure briefing materials are ready ahead of meetings. -Set company-wide document control policy, numbering systems, metadata, and filing taxonomy. -Maintain HO filing structure, access permissions, and records retention schedule. -Review outgoing/incoming transmittals, ensure correct revisions, supersedures, and traceability. -Support onboarding/offboarding with HR/IT; maintain staff lists, org charts, and contact directories. -Establish and monitor SLAs for submittals, RFIs, drawings, MIR/IR/NCR, as-built/O&M manuals. -Maintain centralized registers (letters, emails, MOMs, submittals, RFIs) and publish weekly dashboards.

Requirements

• leadership
• detail‑oriented
• english
• ms office
• pdf markup
• dms/edms

What You Bring

-Team leadership experience managing multiple Document Controllers across projects. -High attention to detail, organization, discretion, and time management. -Excellent English written/verbal communication; Arabic is an advantage. -Advanced MS Office (Excel, Word, PowerPoint), Outlook/Teams; strong PDF markup (Acrobat/Bluebeam). -5–10 years in Document Control within construction/engineering; UAE experience preferred. -Own project closeout: as-built packages, O&M manuals, digital/hard archives, and handover compliance. -Hands-on with common DMS/EDMS platforms (e.g., SharePoint, Procore/Asite/BIM-type tools).

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About Bartawi General Contracting

-The company has built a reputation for delivering complex and large-scale projects across multiple sectors. -Specializing in residential, commercial, and infrastructure projects, they have completed iconic buildings and engineering feats. -Bartawi’s expertise spans heavy civil works, including roads, bridges, and utility infrastructure. -Their portfolio showcases not just high-quality craftsmanship, but also a unique focus on delivering projects under tight timelines. -The company prides itself on its ability to take on challenging projects that push the boundaries of construction and engineering.

Sector Specialisms