Frontdesk cum Traveldesk

Overview

Managing front desk operations and coordinating employee travel and vendor services

Key Responsibilities

• front desk
• travel coordination
• office admin
• visitor reception
• facility maintenance
• vendor liaison

Tasks

-Manage front desk tasks including answering phones, handling dispatch (in/out), emails and visitor log. -Coordinate travel arrangements for employees including visas, currency, flights, hotels and transportation through online travel portal and offline vendors. -Perform administrative tasks such as scheduling meetings, manage office supplies, and maintain records. -Greet and welcome visitors with a positive, helpful attitude and assist them as needed. -Oversee housekeeping and maintenance for a clean and safe workspace. -Support HR Team with creative content, events, wellness activities, and MIS reports. -Liaise with vendors and service providers to ensure timely and efficient delivery of services. -Ensure smooth operations through effective Communication with team members and other departments.

Requirements

• bachelor's
• microsoft office
• communication
• confidentiality
• organization
• 3-5 years

What You Bring

-Ability to manage sensitive information with confidentiality. -Bachelor’s degree in any field -Effective communication and interpersonal skills. -Ability to work independently as well as collaboratively. -Strong organizational and multitasking capabilities. -Proficiency in Microsoft Office Suite (Word, Excel, Outlook). -3-5 years of experience in a front desk or administrative role.

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Benefits

-Great opportunities for professional and personal development -competitive remuneration (based on experience) -A truly international working environment with colleagues from all over the world

About Ib Vogt Gmbh

-It has built or is constructing over 3 GWp of PV plants and maintains a development pipeline surpassing 40 GWp. -Flagship projects include a 149 MWp plant in Spain for Google, a 122 MWp park in Germany, and a 720 MW UK solar+storage portfolio. -It delivers full‑stack services—development, financing, EPC, O&M and asset management—across 30+ countries.

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