Facilities Finance Coordinator - Property Management

Overview

Process construction AP, manage contracts/change orders, and coordinate vendor payments.

Key Responsibilities

• ap processing
• contract creation
• change orders
• yardi
• vendor compliance
• construction draws

Tasks

The Facilities Admin Associate is responsible for processing AP along with the creation and management of contracts and change orders within their region. These tasks will be completed by working closely with our project managers and other departments within RPM Living. -Track construction management fees to ensure they are accurate and billed timely -Participate in additional projects as needed -Ensure vendors are compliant with vendor management software before contracting any work -May occasionally be required to lift or carry items such as files or office supplies weighing up to 15 pounds -Responsible for processing payables associated with Construction Services -Complete construction related draws for clients/lenders -Utilize Yardi, Yardi Job Cost, Onesite, and Entrada to process AP -Responsible for creating contracts and change orders for construction projects -Ensuring vendors provide lien waivers and payment applications when applicable -Ensure active construction projects have valid contract/change orders in place. Responsible for escalating if contract is overbudget/expired -Manage customer and internal inquiries related to vendor invoice payments status -Work directly with clients, operations, accounting, and other RPM departments to process AP timely

Requirements

• yardi
• realpage
• monday.com
• microsoft
• 3+ years
• driver's license

What You Bring

Employment with RPM Living is contingent upon successful completion of a background check as local and federal state requires, and possession of a valid driver's license. -Proficient in Yardi, Job Cost software, RealPage, Monday.com, and Microsoft products -Must be able to hear and understand verbal communications in person and over the phone or computer -3+ years of construction administrative experience, property management experience, or accounting experience. A combination of these experiences would be ideal -This is a hybrid role, requiring the associate to work in Austin office 3 days per week -May be required to sit or stand for extended periods of time -Must be able to operate a computer, keyboard, mouse and other office equipment -Must be able to read documents, computer screens and data -Experience working on a high performing team

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Benefits

At RPM, we’re in the business of extraordinary. We believe people-first is the way to success which is why we provide top industry pay, comprehensive benefits, and a path of upward mobility via career training and education. Join us and start your extraordinary journey today. Join RPM Living and experience exceptional benefits designed to enhance your life. -401(k) with robust company match -Comprehensive healthcare coverage available for all full-time, regular associates -Opportunities for professional development, career growth, and role-based learning plans -Ancillary benefits including critical illness, hospital indemnity, and accident insurance -Paid time off plus floating holidays and volunteer days -Weekly pay for all associates working onsite at an apartment community -Discounted Perks (Costco membership, movie tickets, health & wellness, entertainment & travel discounts) -Employer-paid employee assistance, mental health, and wellness programs

About Rpm Living

-Three core service lines—hands‑on property management, strategic investments, and development—work together seamlessly. -Typical projects include conventional, senior, and affordable multifamily communities, often with value-add and lease-up cycles. -The award-winning Olmsted brand showcases their development chops, earning national recognition for design and community focus.

Sector Specialisms

Security Clearance

-employment contingent upon successful completion of a background check per local and federal requirements.