Company Secretary

Overview

Lead UK company secretarial function, ensuring governance & compliance for 90 entities.

Key Responsibilities

• aml compliance
• esignature
• statutory filings
• share capital
• data management
• board packs

Tasks

-Provide strategic input into regulatory change management and compliance frameworks. -Lead the preparation and delivery of board packs, resolutions, and annual report sign-off processes and attend and minute formal board meetings of joint venture entities. -Act as a key advisor to senior management on corporate governance, regulatory compliance, and legal entity management. -Support the business on AML compliance, both from a counterparty perspective and operational business activities. -Support Group Insurance Director on D&O insurance renewals. -Provide guidance on corporate initiatives and structural changes, and support the finance team with group reporting and contribute to broader corporate initiatives. -Assist with the management of Certinal, the electronic signature platform, in the UK, to ensure safe storage of legal documents. -Lead the day-to-day operations of the Company Secretariat, ensuring robust governance across all UK entities. -Build and maintain strong relationships with internal teams (legal, tax, finance, treasury, leasing, speciality leasing, Westfield Rise, and procurement) and external partners (joint ventures, company secretarial providers in Jersey, and UK-regulated operators). -Manage share capital increases, share issuances, and amendments to Articles of Association. -Ensure timely statutory filings, including modern slavery filings, and maintenance of statutory registers, Diligent Entities records, and document management systems. -Lead ad hoc strategic projects to enhance entity compliance, streamline processes, and ensure alignment with the Companies Act 2006 and other relevant legislation. -Oversee capital structuring activities, including income distribution, equity injections, and sub-debt funding. -Manage UK electronic signature policy to ensure compliance and provide training and guidance on the policy. -Act as UK Local Compliance Contact, supporting the business on ‘Know your Partner’ processes, including reviewing screening results and coordinating with the Group Compliance Manager on internal approvals. -Review and update anti-money laundering policy & risk assessment in line with changes to AML regulations and business activities, and to provide training on changes. -Drive corporate simplification initiatives, including rationalisation and liquidation programmes, in collaboration with external liquidators. -Data management of company secretarial data in line with data protection requirements and GDPR compliance, and to be the data champion co-sec function. -Support Group Internal Audit on Audit of know your partner process and implementation of any actions. -Support the team on IT and data management. -Monitor the co-sec email address and respond to any inquiries in the required timeframes, including legal notices and modern slavery requests. -Keep up to date with upcoming changes to regulatory changes, monitoring and providing information to the General Counsel.

Requirements

• corporate law
• cgi qualified
• 10 years
• it literate
• chartered secretary
• governance

What You Bring

We’re seeking a dynamic and experienced professional to step into a pivotal role within our legal department. Reporting directly to the General Counsel and collaborating within a close-knit team of eight, you will serve as the Company Secretary for the UK division of a leading multinational group. In this high-impact position, you will lead and manage the Company Secretariat function, ensuring robust governance and compliance across a diverse portfolio of approximately 90 entities- including limited companies, limited partnerships, and unit trusts. We’re looking for a qualified Chartered Secretary (CGI or equivalent) with a proven track record in corporate governance, entity management, and cross-border regulatory compliance. Your expertise will be instrumental in shaping and maintaining the integrity of our UK operations. As part of our commitment to maintaining a safe and trustworthy working environment, we conduct comprehensive security checks on all employees prior to their start date. These checks may include identity verification, employment history, and criminal record screening, in accordance with applicable laws and regulations. -Corporate law background -CGI qualified or equivalent. Extensive experience in a Company Secretarial department (10 years’ experience) -IT Literate

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Benefits

We offer a fantastic pension plan, bonus scheme, and plenty of other incentives. We also prioritise your health and wellbeing, training employees as mental health ambassadors to support and educate our team. Plus, you can sign up for medical and dental insurance, gym discounts, health check-ups, and more. We put people development and learning at the heart of what we do. We'll help you master your role, build your technical skills, and take advantage of top-notch management and leadership programs. From face-to-face workshops to our global online learning resources, we encourage you to make learning a part of your daily routine.

About Unibail-Rodamco-Westfield

-A major player in global retail and commercial real estate development. -Specializes in creating landmark retail, leisure, and mixed-use spaces that blend with their communities. -Owns and operates iconic shopping centers, office buildings, and residential properties across Europe and the US. -A history of high-profile developments, including flagship Westfield centers in major cities worldwide. -Focuses on transforming large-scale properties into dynamic destinations that draw in visitors and create lasting value. -With a portfolio spanning major cities like Paris, London, and New York, it is a cornerstone of the global retail landscape. -Pioneers in integrating innovative design, technology, and customer experience in every project. -In recent years, has expanded into residential developments and mixed-use urban projects to adapt to changing market demands.

Sector Specialisms

Security Clearance

-comprehensive security checks before start date, including identity verification, employment history, and criminal record screening.