Real Estate Administrator

Overview

Assist in managing on-site outpatient medical properties, handling admin, vendor, tenant, and financial tasks.

Key Responsibilities

• ets reporting
• quickbase entry
• vendor contracts
• coi tracking
• box management
• delinquency reporting

Tasks

-Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner -Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents -Responsible for accounts payable, accounts receivable and reporting -Maintain inventory of office supplies and property staff directory -Assist PM’s with entering new contracts into Quickbase for TI, Capital and Insurance related projects -Occasionally assist Property Manager with AR collections -Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc. -Obtain and track expired Tenant COI’s -Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors -Provide management team with aged delinquency reports and send delinquency letters -Compiling and reviewing Tenant Billings and other miscellaneous charges -Maintain property files in Box/Compass/etc. -Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc. -Assist with preparing and administering service agreements

Requirements

• yardi
• ms office
• degree
• accounting
• property management
• communication

What You Bring

-Possess professional demeanor and excellent interpersonal and customer service skills -Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases -Experience with Yardi software preferred -Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred -Previous exposure to commercial property management -Have access to reliable transportation and maintain a valid driver's license -Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook -Ability to work independently -On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week -Excellent communication skills, both verbal and written

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Benefits

-Competitive benefit package and generous cash incentive, pay rate commensurate with experience: $25.00 - $26.44/hour

About Healthpeak Properties, Inc.

-Focuses on high-quality properties across the healthcare sector, including life science facilities, medical offices, and senior housing. -Commits to sustainability and innovation, providing specialized real estate solutions. -Notable projects include cutting-edge life science campuses and medical facilities in key metropolitan areas across the U.S. -Ensures each property serves the evolving needs of its community through healthcare-driven real estate. -Strategic investments align with long-term growth and stability in the rapidly evolving healthcare industry.

Sector Specialisms