Executive Administrative Assistant

Overview

Admin support for senior execs: manage communications, calendars, travel, docs, projects.

Key Responsibilities

• sap superuser
• vendor management
• document management
• calendar management
• powerpoint
• av coordination

Tasks

Our Executive Administrative Assistant will be responsible for providing administrative support to two key executives leading our Commercial & Industrial and Corporate Strategy, M&A and teams at our headquarters in Waukesha, Wi. This role includes but is not limited to: providing personalized and confidential executive assistance with discretion and judgment; working with little supervision while displaying a high level of professionalism when dealing with key executives, clients, and Board Members; assisting and coordinating special projects and meetings. -Manage third party vendor expenses -Act as SAP Super User within functional area as assigned. -Manage invoice routing/approvals, assist with budget tracking, and perform other administrative tasks related to records management, contract lifecycle maintenance, corporate entity governance, and litigation management. -Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering. -Prepare letters and correspondence upon request. -Manage and screen all forms of communication including answering e-mails, phones, taking messages, and responding to correspondence as appropriate. -Serve as onboarding coordinator for new employees for assigned teams -Provide administrative support for executives and their team. -Document management in support of M&A transactions and the ESG report -Record, transcribe, and distribute meeting minutes. -Maintain executive calendars and schedule appointments, conferences, and events; including making travel arrangements and preparing business expense reports. -Create PowerPoint presentations.

Requirements

• excel
• sap
• bachelor's
• executive assistant
• 5 years
• problem solving

What You Bring

-Possesses confidence and ability to make decisions and prioritize independently -Excellent organizational skills -High proficiency with Microsoft Office Suite software (e.g., Word , PowerPoint, with a particular focus on Excel skills) -Previous experience in coordinating international travel -Excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions; -Bachelor’s degree preferred -Previous experience using SAP or equivalent ERP. -Associate Degree in Business or similar; in lieu of degree 10 years of experience as an Executive Assistant; -Excellent verbal communication -Attention to detail and organizational skills; -5 years of experience working in an Administrative Support role -3 + years’ experience providing administrative support at an Executive level -Exceptional customer service skills -Ability to problem solve and support Executive in “off hours” situations (e.g., travel changes in different time zones)

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About Generac

-It began by engineering affordable home standby generators and built its first engine tailored for generator use. -Its portfolio spans portable units, residential standby systems, large commercial/industrial generators, light towers, power washers, battery storage, and smart-home energy devices. -Typical projects include outfitting homes for outage resilience, powering construction sites with mobile generators, and deploying microgrid and natural gas generator solutions for commercial clients. -Innovations include the PWRcell home energy storage line, integration of EV charging and remote monitoring via Mobile Link and Concerto software platforms.

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