Payroll & HR Coordinator

Overview

Handle payroll, HR administration, benefits, compliance, and employee relations for the hotel.

Key Responsibilities

• payroll processing
• timekeeping
• benefit administration
• report generation
• compliance audits
• recruitment ads

Tasks

-Enter payroll information on computer (wage information, changes). -Maintain new hire, termination, and transfer and promotion logbook. -Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. -Maintain high standards of personal appearance and grooming, which include wearing nametags. -Compile wage surveys. -Maintain a warm and friendly demeanor at all times. -Conduct prescreening interviews. -Respond to governmental inquiries upon receipt. -Maintain a working knowledge of current payroll related laws and regulations. -Attend all hotel required meetings and trainings. -Compile review list and distribute to departments. -Prepare and place recruitment advertising. -Utilize and maintain time and attendance systems to process daily, weekly, bi-weekly, semi-monthly and monthly payroll and related information to include, but not limited to, input/export payroll hours; modify payroll information (rates, address, status, etc.); record miscellaneous earnings/deductions, etc. -Maintain First Aid log. -Assist in Orientation – explain benefits, conduct tour of property. -Write articles and take pictures for property newsletter. -Monitor and prepare deduction schedules and payments as necessary; i.e., credit union, garnishments, health & welfare, pension and union dues, etc. -Monitor Workman’s Compensation claims, complete First Report of Injury and Employers Report of Industrial Injury. -Compile Turnover Report, copy and distribute. -Review and ensure accuracy and appropriateness of all payroll input and output. -Answer questions regarding 401K Plan, vacation and benefits (insured and noninsured). -Monitor and maintain Leave of Absence log. -Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel. -Process paperwork for terminating employees. -Copy and distribute reports as necessary. -Monitor, prepare and communicate financial reports in accordance with Highgate Hotel’s requirements meeting various due dates; i.e., daily labor, tip, month-end, overtime reports, etc. -Keep supervisor informed of any unusual events and/or deviations of policies or procedures. -Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. -Respond to unemployment claims, maintain unemployment logbook. -Audit hours worked in payroll reports for eligibility of benefits. -Prepare tax reports and other regulatory reports as necessary. -Administer insurance benefits, explain benefits, assist with completion of enrollment forms, and answer questions. -Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations. -Assist with special projects; plan employee events (meetings, picnics, parties). -Prepare and input all required payroll journal entries. -Ensure proper paycheck distribution for each department periodically. -Maintain complimentary room night log, process employee requests. -Monitor and maintain timekeeping equipment.

Requirements

• payroll
• hr
• 3+ years
• college degree
• confidentiality
• communication

What You Bring

-Must be able to maintain confidentiality of information. -Must be able to communicate effectively with other departments to achieve common hotel goals. -Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. -Must be able to work with and understand financial information and data, and basic arithmetic functions. -Must be able to multitask and prioritize departmental functions to meet deadlines. -Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. -College course work in related field helpful -Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. -Must be willing to cross train in other accounting or hotel-related areas. -Familiarity with and knowledge of CA payroll laws are helpful. -Sedentary work – Exerting up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. -Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives. -Must be able to prioritize job functions in order to meet deadlines. -At least 3 years of progressive Payroll and/or Human Resources experience in a hotel or a related industry; or a 4-year college degree and at least 1 year of related experience; or a 2-year college degree and 2 or more years of related experience.

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Benefits

-Flexible and long hours sometimes required.

About Highgate

-Specializes in identifying and unlocking value across the hospitality and real estate sectors. -Has a strong presence in major markets worldwide, with a diverse portfolio spanning luxury, boutique, and extended-stay properties. -Expertise includes hotel operations, development, asset management, and investment strategies. -Approach focuses on strategic acquisitions, partnerships, and repositioning of underperforming assets. -Notable projects include the management of high-end hotels in prime locations, ranging from urban centers to resort destinations. -Known for innovative strategies and the ability to transform and enhance real estate properties. -Continuously leverages market insights and technology to stay at the forefront of the hospitality and real estate industries.

Sector Specialisms