Senior Bids Coordinator

Overview

Create and manage high-quality bid proposals and marketing materials, coordinating tender processes.

Key Responsibilities

• tender tracking
• bid preparation
• proposal formatting
• graphic design
• content creation
• marketing updates

Tasks

Drive winning bids and strategic pursuits as our next Senior Bids Coordinator. We’re looking for a Senior Bid & Marketing Coordinator, who’ll be responsible for producing high-quality bid submissions and content to clients. -Assisting the marketing team with business newsletters, LinkedIn content and company intranet updates. -Developing and maintaining general marketing material to support bids and client enquiries – this includes capability statements, case studies, staff CVs and our photo reference library. -Coordinating and tracking tender opportunities, as well as completed panel submissions – distributing them to the leadership team, ensuring RPI’s tender portal profiles are up to date. -Developing supporting visuals/graphics for bids and content, including diagrams, org. charts and promotional collateral. -Preparing tenders and bids; including identifying response requirements, coordinating input from relevant disciplines, and assisting with the production of the non-technical sections of proposals (for example, tailoring CVs and sourcing relevant project examples). -Creating and formatting proposals and tender documentation using Adobe Suite, Microsoft Word, PowerPoint and InDesign.

Requirements

• adobe
• ms office
• design
• degree
• communication
• stakeholder

What You Bring

Each bid has a deadline and specific requirements, so your ability to proactively coordinate different requirements will be crucial. To be successful in this role, you’ll need demonstrated experience working in a professional services organisation. This could be in a marketing, administration, communications, bids or a related capacity. -Proficiency with Adobe suite, especially InDesign, Photoshop and Acrobat would be beneficial (but is not essential). -Extensive Experience in MS Office (especially MS Word and PowerPoint), with strong formatting skills. -Strong interpersonal, communication, facilitation, influencing and presentation skills. -Outstanding stakeholder engagement skills, using your ability to work with leaders across the Australian business. -A keen eye for detail with a strong focus on brand standards and quality control. -A tertiary qualification in Design, Marketing, Administration, Arts, Commerce, Business, Communications, PR or related field. -The ability to write, proofread and edit content with a professional tone, ensuring accuracy and brand consistency are maintained. -Strong design and documentation skills with the ability to create branded content for internal and external use.

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Benefits

-Support from our talented leadership team – you’ll play an integral part in shaping the further development of our growing business. -Ongoing career development and continuous progression opportunities. Upon joining RPI, you’ll receive your own tailored Professional Development Plan, as well as a senior mentor to help you reach your next career goals. -Access to events, activities and initiatives driven by our popular Social, Health & Wellbeing, and Diversity & Inclusion committees. -A hybrid working environment, with high levels of autonomy and flexibility. Work in a way that best suits you!

About Rp Infrastructure

-Guided by a strategic Applied Thinking approach, it tackles projects from feasibility through to operation. -Its expertise spans the Social, Commercial, Transport, Utilities and Energy sectors. -Often operating in technically and operationally complex environments, it excels in stakeholder-rich civic projects. -Notably experienced in aviation infrastructure—from terminals and baggage systems to aerobridges and airport precincts. -Privately held and backed by experienced leadership, it maintains a steady, focused national practice. -Its signature decade‑long partnerships reflect a collaborative culture and depth in high‑profile public and private works.

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