Commercial Administrator

Overview

Support commercial manager with contracts, procurement, finance, and stakeholder liaison.

Key Responsibilities

• purchase orders
• supplier liaison
• tender support
• invoice reconciliation
• data management
• contract administration

Tasks

-Raise and manage purchase orders in line with procurement policies. Liaise with suppliers and subcontractors to obtain quotations and ensure timely delivery of goods/services. Support tendering activities including document preparation, bid evaluation coordination, and supplier onboarding. Maintain procurement logs and ensure audit-ready documentation. -Act as a point of contact for internal teams and external suppliers regarding commercial queries. Support Commercial Managers in meetings by preparing agendas, taking minutes, and following up on actions. -Assist with invoice reconciliation and resolving payment queries. Maintain commercial databases and ensure data integrity. -Assist with the preparation and maintenance of contract documentation, reports, and trackers. Support the review and collation of monthly commercial reports including cost/value reconciliations, forecasts, and KPIs. Maintain accurate records of contract variations, change controls, and commercial correspondence. Manage Applications for payments and support the commercial managers in processing

Requirements

• nvq level3
• pfi
• excel
• word
• communication
• organisational

What You Bring

-NVQ Level 3 or equivalent in Business Administration or Commercial Practice. -Working knowledge of PFI or other FM-related contract frameworks -Knowledge of Microsoft Office suite of products especially advanced Excel and Word -Membership of our Affinity Networks who connect, support and inspire diverse communities within Amey -Ability to manage multiple priorities and work to deadlines. -Excellent communication and interpersonal skills. -Strong organisational skills and attention to detail.

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Benefits

-Flexible benefits – Customise your benefits with options such as insurance benefits, Cycle2Work scheme and access to discounted gym membership. -Give Back to community - Two Social Impact Days each year, for volunteering and fundraising opportunities -Exclusive Discounts - Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter. -Family friendly policies for new parents or if you provide care for a dependant -Flexible working - We offer a range of flexible working practices, including hybrid, and flexible working patterns. With our network of offices across the UK, we are open to discussing working options that match your needs, with the flexibility to change how you work as your life evolves -Holidays - Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further days. -Remuneration - Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions -Pension - Generous pension scheme, with extra contributions from Amey -Training Opportunities: Unlock your potential with comprehensive training, including fully funded leadership programs tailored to your personal growth. -Career Growth: Shine in your career with advancement opportunities to roles like Commercial Manager

About Amey

-Headquartered in London, delivers full lifecycle solutions across roads, rail, facilities, and utilities. -Blends data-driven consulting with large-scale delivery, advising on analytics, asset condition, and digital platforms. -Typical projects include major highway improvements, railway electrification, signalling renewals, complex facilities upkeep, and public-sector estate upgrades. -Consulting arm advises on strategic asset management for clients like Network Rail and MTA’s Long Island Rail Road, with operations in North America and Australia. -A standout example is a Birmingham highways turnaround, demonstrating ability to navigate challenges for resilient, long-term infrastructure outcomes. -From restoring historic bridges to optimizing EV charging networks in Manchester via bespoke data models, brings creativity and engineering rigour to projects.

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