Office Support Administrator

Overview

Provide admin support to the sales team, handling orders and customer records.

Key Responsibilities

• prospect distribution
• quality assurance
• order accuracy
• job updates
• admin support
• logistics liaison

Tasks

-Take incoming prospect information and distribute to salespeople -Maintain quality assurance of job to make sure materials have been billed, info is accurate in both accounting and monitoring software, and correct amounts have been billed to customer -Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy -Ensure the accuracy of order information -Maintain and update entries for sold jobs -Provide administrative support to the sales team -Serves as a liaison to the logistics team when there are delivery questions or issues -Maintain up-to-date customer records

Requirements

• microsoft office
• billing
• high school
• 2 years
• math
• time management

What You Bring

-Basic math skills -Excellent time management skills -Strong proficiency in Microsoft Office Suite and ability to learn new systems required -Highly organized and detailed oriented in a fast-paced environment -Minimum two years' experience working as an administrative assistant or support agent required -Prolonged periods sitting at a desk and working on a computer -Previous billing experience highly preferred -Capability to handle issues in a professional and confident manner -A high school education or equivalent required -Basic understanding of invoices and payments preferred -Must be able to lift up to 15 pounds at times -Ability to work independently and in a fast-paced environment

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Benefits

-Company paid life insurance -Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees -Medical, dental, vision -Excellent pay -401K with employer match -Company paid short-term disability -Company vehicle (if job applicable) -Paid vacation and company holidays -Training and Career Development

About Pye-Barker Fire & Safety

-Its business model blends full‑service fire protection—extinguishers, sprinklers, suppression, alarms, special‑hazards systems—with integrated security and monitoring. -Typical projects range from installing sprinkler systems in commercial high‑rises, retrofitting suppression systems in food‑service kitchens, to deploying fire alarms and security in petrochemical plants and airports. -Specialist sectors include healthcare, hospitality, aviation, government, petrochemical, utilities, food services, and residential markets. -Unusually, the company preserves the legacy brands and teams it acquires—continuing local identities while leveraging national scale. -Strategic acquisitions often span from niche sprinkler firms to alarm & suppression experts, enabling rapid entry into new states and service areas.

Sector Specialisms