Clerical Assistant L1-2, Automotive Engineering

Overview

Administrative support for vehicle fleet management, data entry, DMV tasks, and vendor coordination.

Key Responsibilities

• data entry
• spreadsheet management
• vehicle receiving
• preventive maintenance
• dmv tasks
• emergency response

Tasks

-The selected candidate will be responsible for documenting Con Edison and Orange & Rockland Utility vehicle related data into the vehicle management systems (Fleetwave). -Develop and maintain Microsoft Word and Excel data spreadsheets. -Sit or stand to answer a phone for the duration of the workday -Drive to city agencies for permits and registrations and other Con Edison locations as needed. -Manage the receiving and distributing of vehicles from vendors and customers. -Responsible for data entry using the vehicle management system, such as vehicle information, preventative maintenance schedule, and other related information. -Work collaboratively with stakeholders throughout the company to ensure alignment on strategic objectives and deliver excellent customer service. -Oversee the receiving vehicles from vendors and company employees, perform Department of Motor Vehicle tasks and Finance tasks, including travel to NY offices and obtain tax stamps and other duties necessary to manage the fleet of vehicle for both Con Edison and O&R. -The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.

Requirements

• high school
• ms office
• driver's license
• fleet
• dmv
• automotive

What You Bring

-High School Diploma/GED -Performs work independently with minimal supervision -Ability to push, pull, and lift up to 25 pounds -Fleet Experience Preferred -Willing to work with vendors on vehicle deliveries and provide support with garages fleet data and other administrative functions as needed. -Must be proficient in MS Office Required -Possess manual dexterity and the ability to use hands for the duration of the workday -Well organized, detail oriented and flexible to handle multiple assignments -Experience with DMV procedures and forms Preferred -Experience and knowledge of the automotive industry Preferred -Ability to stoop, bend, reach, and kneel throughout the workday -Driver's License Required -Excellent organizational skills -Strong written and verbal communication skills -Sit or stand to use a keyboard, mouse, and computer for the duration of the workday

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Benefits

-This position is 5-day onsite with standard shift hours as Monday through Friday, from 7am-3:30pm with possibility of over time mandate.

About Con Edison

-A cornerstone of New York City's energy landscape, delivering electric, gas, and steam services. -Investing in smart grid technology, clean energy solutions, and reliable infrastructure to meet modern demands. -Focused on sustainability and cutting-edge energy technologies to support a greener future for NYC. -Pioneering projects like energy storage, renewable energy integration, and sustainable energy solutions. -Ensuring the city’s vital infrastructure remains strong, with a reputation for reliability in both residential and commercial sectors.

Sector Specialisms