Project Controls Manager - Site

Overview

Lead and manage site project controls, overseeing cost, schedule, and performance.

Key Responsibilities

• earned value
• reporting
• baseline management
• project coding
• kpi monitoring
• cost control

Tasks

-Initiate, prepare and submit periodic (daily, weekly, monthly, flash) reporting -Populate control systems with project coding -Establish Construction Work Packages within its quantities and hours to develop the EVM System for Construction Progress -Collaborate on exciting projects to develop innovative solutions -Identify project controls systems requirements -Work with client to establish project accounting requirements including approvals, payment and funding processes and reporting requirements -Establish project controls baselines of cost and schedule -Proceed with project based on existing FEL3 setup -Project baseline change management. -Once monthly status report has been finalized and issued, prepare and coordinate monthly progress review meeting with client. -If EPCM estimate is within proposal budget (as approved by Project Manager), open required charge codes for FEL4 and manage and report EPCM status (using the proposal as a baseline). -Personal responsibility for stopping any unsafe behavior as and when it occurs, and thereafter reporting the safety incident so that corrective action may be obtained -Attend project kick-off meeting -Confirm project coding and distribute to team -Confirm project authority delegation matrix and once approved by Project Manager, distribute via document control as per distribution matrix -Review FEL3 report, The Prime contract (accepted proposal), the Project schedule (levels 1,2 and3) and the FEL3 tollgate guidelines -Prepare set-up plan, assign project controls staff, conduct project controls kick-off meeting and commence set-up -Select standard project procedures and coordinate modifications/additions with Regional / Global Practice Lead and confirm project procedures list -Set up project cost and schedule baselines. -Obtain all input data, i.e. construction: staffing plan; commissioning: staffing plan; procurement: staffing plan and package register; engineering: staffing plan, facilities description, EWPs, deliverables list; project management: staffing plan and PEP -Using CBS (Commodity Breakdown Structure) - ex Estimator - confirm project coding and distribute to team -Confirm progress measurement and earned value methodology and initiate progress reporting. Verify project controls execution plan, trend gaps and distribute to Project Manager. -Consolidate (hours) information and update existing staffing plan -Confirm periodic status reporting requirements, content, format and issue date -Project KPI monitoring and reporting -Project coding, project controls systems set-up and reporting verification -Initiate periodic reporting. -Using project drivers and KPIs and client requirement specifications (ex. Project Manager), measure, monitor and report project KPIs and issue to Project Manager to implement improvement processes, as necessary. -Test systems, verify reporting format and layout and confirm data -Ensure provision of project schedule (levels 1,2and3) for gate review to approve definitive capital cost estimate plan by client/Project Manager -Open required charge codes for FEL4 - manage, maintain and release interim time charge codes. -Assemble FEL 4 estimated hours and verify EPCM cost estimate -Confirm Level 3 baseline Schedule and release final time charge codes -Start EPCM estimate review by all functions to confirm EPCM services scope -Using confirmed prime contract scope, owner's cost, staffing plan and definitive cost estimate; analyze EPCM performance and prepare detailed forecast of remaining work -FEL3 data verification and set-up planning (capital cost estimate to be approved and schedule levels 1 and 2 to be baselined) -Confirm periodic reporting and meeting requirements including the content, format and frequency. Publish the project reporting calendar showing cut-off dates, submission due dates and issues dates. -Review and approve the definitive capital cost estimate plan (as developed by the Estimator) -Issue definitive estimate report via document control, once approved by client/Project Manager. -Agree baselines with client -Using trend/PCN register, EPCM progress report, schedule and updated budget, commitment, forecast, payment and cost statements; evaluate progress and provide write-up for monthly progress report -Review progress measurement and earned value reports, produced by Cost Controller and issue. Evaluate progress and provide write-up for monthly progress report -Verify project level 1and2 schedules and estimate FEL4 project controls and management hours -Verify set-up requirements and request missing information from Project Manager

Requirements

• cost control
• quantity surveying
• epcm
• postgraduate
• ms office
• risk assessment

What You Bring

-Experience in the establishment of reporting standards, formats and frequency -Cost Control – Ability to understand composite Project budgets, forecasting final costs and the control of the budget i.e. Commitment and Actuals. Full management of Project Trends and Changes to determine legitimacy and estimated impact to project schedule and budget. Management of the usage of Project Allowances i.e. Contingency, Escalation and Forex. Cash-flow monitoring. -Broad business acumen including risk assessment and management -General Construction knowledge together with the understanding on the fundamentals of engineering models and construction drawings -Post graduate qualifications in Management or other professional certification -Must be able and willing to work in remote locations on rotation -Quantity Surveying – Knowledge of Quantity Surveying principals and Standard Systems of Measurement. Ability to verify progress payments, final invoices, escalation and Forex calculations. -Project progress measurement and earned value -5 years relevant post graduate experience in managerial position and a minimum of 15 years’ experience in a project environment with detailed knowledge of Estimating, Cost Control, Planning, and Quantity Surveying -Estimating – Understanding on the fundamentals of estimating and the ability to review total Project and Change Notice estimates to ensure accuracy of estimated costs for the scope of work at hand -Possesses strong personal computer skills (MS Office package). -Ability to work under pressure and a key factor is that the incumbent is deliverables driven -Confirm change management philosophy -Planning & Scheduling – Ability to read and understand Project Schedules to ensure a true reflection of the Project progress and forecasted dates. Ability to verify impact of Project Changes to Project Schedule. -Interpersonal skills, especially the ability to deal with people, staff and stakeholders at different level of seniority -Familiarization with Hatch safety processes, protocols and procedures. -Experience in high valued, multi-discipline EPCM environment projects from inception to close out -Experience in consolidated preparation, collation and presentation of project, financial and other reports -Well-developed communication and presentation skills -Knowledge of EPCM principals, and the ability to interpret and verify Incentive agreements

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Benefits

-Long term career development -Flexible work environment

About Hatch

-Began as a small civil-engineering firm and expanded into metallurgy under its namesake leader. -Now employee-owned and independent, it has grown through strategic acquisitions of engineering firms across North America and beyond. -Offers end-to-end services—from concept and feasibility through design, construction management, and operations—in key sectors. -Projects include heavy industrial and mining operations, hydropower tunnels, green-steel plants, and rail & transit infrastructure. -Specialises in multidisciplinary engineering disciplines including structural, mechanical, civil, piping, electrical, and process design. -Known for integrating advanced tools like 3D parametric design, simulation, CFD, and proprietary Hatch software in project delivery. -Milestones include delivering North America’s Niagara Tunnel Project and pioneering high-current AP60 aluminium smelting pots. -Combines local insight with global expertise to support projects in over 150 countries.

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