Assistant Manager/ Manager- Admin & Facility, Khalapur Project

Overview

Manage admin, facilities, HSE, compliance, and labor relations for a plant.

Key Responsibilities

• sap procurement
• accident investigation
• facility management
• environmental compliance
• iso audits
• manpower planning

Tasks

-Conduct training sessions on ERT, fire safety, first aid, and plant safety protocols. -Carry out accident investigations and implement corrective/preventive actions. -Raise PR/PO in SAP for all admin-related procurements and services. -Monitor contractor/vendor compliance with all applicable labour and statutory norms. -Coordinate guest visits, factory events, employee engagement programs, and welfare activities. -Implement engagement and retention strategies to reduce attrition and improve productivity. -Effectively handle contract labour issues and employee grievances. -Handle all contractor/vendor bill processing and ensure timely payments. -Plan and monitor contractual manpower deployment as per operational requirements. -Ensure accurate supervision of office assistants and monitor daily attendance. -File all required MPCB (Pollution Control Board) returns and ensure environmental compliance (hazardous waste, e-waste, emission monitoring, etc.). -Maintain and renew employee insurance policies and AMC agreements for security, transport, guest house, genset, lifts, EPABX, CCTV, pest control, etc. -Support senior leadership in maintaining healthy and harmonious industrial relations with the union. -Manage office infrastructure, including housekeeping, pantry, carpentry, electrical works, printing/stationery, and telecommunication needs. -Oversee new project infrastructure development including layout planning, budgeting, and execution within timeline. -Supervise and manage all facility services including housekeeping, security, garden, pantry, canteen, transportation, and guest house operations. -Promote employee cooperation during policy rollouts and key management decisions. -Lead the formation and implementation of safety committees and drive safety awareness across the facility. -Maintain all safety-related registers and coordinate annual employee health checkups in compliance with the Factories Act. -Ensure timely availability of contract manpower and track daily workforce reports. -Liaise with government authorities for necessary permits, licenses, and compliance for infrastructure work. -Manage all repair & maintenance activities of factory assets and utilities. -Celebrate Safety Week, Environment Day, and other safety-related events. -Plan and organize company functions, celebrations, and emergency arrangements. -Oversee contract labour operations, including vendor coordination and manpower deployment. -Ensure timely local purchases (e.g., uniforms, safety shoes) and vendor payments. -Ensure internal audits and compliance with ISO 9001, EMS 14001, OHSAS, and 5S practices. -Manage all factory and labour law compliances including Factory License, Form 27, Annual Returns, and Registration Certificates. -Coordinate with MSEB, MIDC, PCMC, and other local authorities to ensure regulatory adherence.

Requirements

• 12-15 yrs
• graduate
• sap
• ms office
• marathi
• stakeholder

What You Bring

-12–15 years of experience in plant/factory administration, infrastructure, and compliance management. -Graduate/Postgraduate in any discipline. Certification in Admin, Industrial Safety, or Facility Management preferred. -Proficiency in SAP and MS Office. -Knowledge of local regulations, Marathi language, and stakeholder management is essential.

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About Larsen & Toubro

-A small Bombay firm that evolved into a global powerhouse. -Expanded into major infrastructure and industrial projects worldwide. -Delivers EPC projects in energy, transport, and defense. -Notable projects include power plants, metro rail systems, hydrocarbon facilities, and naval vessels across emerging markets. -Subsidiaries like LTIMindtree and L&T Technology Services drive its footprint in digital engineering and consulting. -Known for tackling large-scale, complex assignments in defense, power, urban transit, and marine engineering.

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