Tender Executive

Overview

Manage end-to-end tender process for solar projects, from identification to submission.

Key Responsibilities

• tender monitoring
• portal submission
• report analysis
• bid preparation
• stakeholder coordination
• tracker maintenance

Tasks

Prepare regular reports on tender participation, outcomes, and win/loss analysis. Evaluate tenders based on eligibility criteria, scope of work, and profitability. Manage revisions, addendums, or corrigenda issued by tendering authorities. Upload or submit tenders on government or private portals within specified timelines. Regularly monitor government tender portals (GeM, CPPP, eProcurement, etc.) and private tender websites for relevant opportunities. Communicate with clients, consultants, and government departments for any clarifications or meetings related to tenders. Read and analyze tender documents to understand client requirements, technical specifications, and submission instructions. Prepare pre-qualification documents, technical proposals, and financial bids as per tender requirements. Ensure all submissions comply with terms, conditions, and deadlines. Attend pre-bid meetings and support senior management with presentation materials when required. Coordinate with technical, sales, finance, and legal teams to collect required documents and data. Maintain proper documentation of all tenders, including submitted proposals, correspondences, and results. Follow up on submitted tenders and maintain regular communication with stakeholders for status updates. Maintain an updated tender tracker to record upcoming, ongoing, and submitted tenders. Draft and compile complete tender documentation, including cover letters, forms, certifications, and annexures. Conduct internal reviews before submission to ensure accuracy and completeness. The Tender Executive will play a key role in ensuring timely participation in tenders, accurate documentation, and coordination with multiple departments to deliver competitive and compliant proposals. -Prepare regular reports on tender participation, outcomes, and win/loss analysis. -Evaluate tenders based on eligibility criteria, scope of work, and profitability. -Manage revisions, addendums, or corrigenda issued by tendering authorities. -Upload or submit tenders on government or private portals within specified timelines. -Regularly monitor government tender portals (GeM, CPPP, eProcurement, etc.) and private tender websites for relevant opportunities. -Communicate with clients, consultants, and government departments for any clarifications or meetings related to tenders. -Read and analyze tender documents to understand client requirements, technical specifications, and submission instructions. -Prepare pre-qualification documents, technical proposals, and financial bids as per tender requirements. -Ensure all submissions comply with terms, conditions, and deadlines. -Attend pre-bid meetings and support senior management with presentation materials when required. -Coordinate with technical, sales, finance, and legal teams to collect required documents and data. -Maintain proper documentation of all tenders, including submitted proposals, correspondences, and results. -Follow up on submitted tenders and maintain regular communication with stakeholders for status updates. -Maintain an updated tender tracker to record upcoming, ongoing, and submitted tenders. -Draft and compile complete tender documentation, including cover letters, forms, certifications, and annexures. -Conduct internal reviews before submission to ensure accuracy and completeness.

Requirements

• ms office
• mba
• bachelor's
• 2-4 yrs
• solar
• problem solving

What You Bring

Strong communication, coordination, and interpersonal skills. MBA or Diploma in Business / Project / Supply Chain Management preferred. Attention to detail, accuracy, and time management. Minimum 2 to 4 years of experience in tendering, bidding, or proposal management. Experience in a solar, renewable energy, EPC, or electrical company will be highly preferred. Good analytical and problem-solving abilities. Knowledge of solar energy sector, EPC tenders, or electrical industry will be an added advantage. Excellent knowledge of tendering process, bid documentation, and compliance requirements. Proficiency in MS Office (Word, Excel, PowerPoint) and PDF editing tools. In-depth understanding of government e-procurement systems and online tender portals. We are looking for a Tender Executive who will manage the complete tendering process—from identifying suitable tenders to preparing and submitting proposals. The role requires a detail-oriented professional with strong analytical, coordination, and communication skills who can effectively handle government and private tender opportunities in the solar energy sector. Bachelor’s degree in Business Administration, Commerce, Engineering, or equivalent. -Strong communication, coordination, and interpersonal skills. -MBA or Diploma in Business / Project / Supply Chain Management preferred. -Attention to detail, accuracy, and time management. -Minimum 2 to 4 years of experience in tendering, bidding, or proposal management. -Experience in a solar, renewable energy, EPC, or electrical company will be highly preferred. -Good analytical and problem-solving abilities. -Knowledge of solar energy sector, EPC tenders, or electrical industry will be an added advantage. -Excellent knowledge of tendering process, bid documentation, and compliance requirements. -Proficiency in MS Office (Word, Excel, PowerPoint) and PDF editing tools. -In-depth understanding of government e-procurement systems and online tender portals. -Bachelor’s degree in Business Administration, Commerce, Engineering, or equivalent.

People Also Searched For

About Loom Solar Pvt. Ltd.

-Their product line spans PV modules, lithium batteries, and inverters with varying capacities. -Achieved several industry firsts, including India’s first 100% monocrystalline panels, bifacial modules, AC module integration, and N-Type TOPCon panels. -Gained global reach with exports to multiple countries and secured notable awards like Red Herring Global and Amazon SMBhav. -It operates two factories and four delivery centers across various locations, supported by a compact in-house R&D team. -Maintains a widespread distribution network with over 10,000 retail touchpoints.

Sector Specialisms