Legal Operations Specialist

Overview

Manage legal operations, CLM system, projects, and compliance processes.

Key Responsibilities

• clm admin
• version control
• risk dashboards
• electronic filing
• spend tracking
• sop management

Tasks

-Support Board and committee information management and logistics (in partnership with Governance): prepare pre‑reads and distribution lists, ensure Diligent readiness, manage calendaring checkpoints, and maintain records hygiene and confidentiality protocols. -Collaborate effectively across all levels of the organization (Legal, CFO team, IT, HR, Finance, and external partners) to advance shared goals. -Comply with all company and client safety standards and follow all company policies and procedures. -Administer the CLM as the day‑to‑day system owner, such as managing users and permissions, and configure approved templates and reports. -Independently manage small‑to‑medium legal initiatives and co‑lead select cross‑functional efforts; maintain project plans and status, track risks and dependencies, escalate blockers, and report progress to stakeholders. -Create and maintain SOPs, job aids, and short trainings; drive adoption by tracking completions/usage for all Legal outreach and updating content on a defined cadence. -Maintain structured electronic filing for corporate and legal records: apply retention standards and access rules, perform periodic audits for completeness and accuracy, and ensure audit‑readiness. -Deliver clear, professional communication to internal partners and external vendors; meet SLAs for request intake, triage, and closure, and document resolutions in the knowledge base. -Manage version control and routing for department‑administered documents (e.g., Delegation of Authority, Crisis Management Plan, biannual economic scan): gather change requests, draft updates, maintain change logs, route for SME/leadership review, secure approvals, and publish finalized versions. -Assist with department budget operations: process and code invoices, support vendor onboarding, maintain legal spend reports and accrual trackers, and help prepare monthly/quarterly variance views and forecasts. -Coordinate the refresh of leadership risk dashboards by partnering with data owners to collect and validate inputs, keep metric definitions current, run QA checks, and publish timely, decision‑useful summaries of trends.

Requirements

• clm
• microsoft office
• m&a
• bachelor
• 3+ years
• detail‑oriented

What You Bring

-Experience with the administration of the CLM -Required to have proven experience in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, OneNote, Teams). -Must be authorized to work permanently in the U.S. -Strong interpersonal relationship skills, well-rounded knowledge, critical thinking skills, and the ability to research and understand changing legal trends. -Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement. -Background in M&A -Either a Bachelor’s degree plus 3+ years of experience or 7+ years of experience working independently and creatively managing legal systems, processes, and project management. -Must be detail-oriented, analytical, diligent, a quick learner, and able to manage a variety of competing priorities in a timely manner.

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Benefits

-Flexible Workplace -Collaborative Environment -Competitive Pay -Comprehensive Benefits Package

About Ulteig

-Delivers a variety of large-scale projects in energy, infrastructure, and utilities. -Creates innovative solutions in water resources, transportation, and utilities. -Works on vital industries including energy generation, power delivery, and clean water systems. -Emphasizes collaboration and sustainability, providing strategic guidance for public and private clients. -Tackles complex challenges in remote or difficult environments with technical expertise. -Portfolio includes major projects in wind and solar energy, transportation infrastructure, and water management systems. -Impact extends across North America and beyond, built on a legacy of trust.

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