Construction & Development Project Administrator

Overview

Admin support for entitlement team, handling contracts, invoices, meetings, reporting.

Key Responsibilities

• document management
• report preparation
• peoplesoft
• cost control
• database maintenance
• stakeholder coordination

Tasks

-Maintain project filing, ensuring that contracts, invoices, reports, and all other required documents are being uploaded and maintained. -Prepare reports, monthly accruals and budget to actual based on contracted costs. -Coordinate meetings and special events with internal and external stakeholders, prepare documents and agenda items, keep notes, and helping with day-of preparation and take-down as needed. -Coordinate all relevant project information, prepare and enter into systems all contracts, addendums and change orders for projects, process for party signatures, and ongoing monitoring projects and coordination of acquisition projects into PeopleSoft. -Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for all Entitlements functions in California. -Review and process invoices for payment. -Project lead for Department initiatives revolving around new administrative process and methods. -Cost control – Ensure costs are coded correctly and are in line with the said Contract – including communicating with consultants to understand appropriate costing and coordinating with the Entitlement Managers. -Conduct database maintenance for team shared systems, troubleshooting with vendors and users as needed. -Review and maintain consultant insurance files and solicit updates as required before payment. -Execute responsibilities with a sense of urgency and follow-through.

Requirements

• salesforce
• peoplesoft
• adobe
• ms office
• 3+ years
• commercial re

What You Bring

-Willingness to pitch-in and take on new projects as requested. -Ability to carry out specific oral and written instructions from several different members of the environmental and legal teams. -Ability to work well under pressure; can easily adapt to change -High school diploma or general education degree (GED); and related experience and/or training -3+ years of relevant experience -Excellent communication skills, both written and verbal -Detail-oriented with strong planning, accuracy, organizational and time-management skills -Experience in Commercial Real Estate -Excellent multi-tasking skills with the ability to meet tight deadlines -People Soft financials, Salesforce and Adobe Professional -Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy. -Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce -Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues handling sensitive and confidential matters and documentation

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About Prologis

-Provides prime distribution centers and warehouses for industries like retail, e-commerce, automotive, and technology. -Focuses on designing and managing large-scale logistics facilities that support global supply chains. -Leverages innovative technologies to optimize warehouse operations and drive efficiency for tenants. -Expands its footprint through strategic acquisitions in key logistics hubs worldwide. -Develops sustainable and adaptable logistics environments for future growth. -Known for quickly adapting to changing market demands, ensuring resilience in operations.

Sector Specialisms

Security Clearance

-all job offers are contingent upon successful completion of background verification.