Executive Assistant

Overview

Provides executive administrative support to the President, handling calendar, reports, travel, and stakeholder coordination.

Key Responsibilities

• workday payroll
• expense reporting
• travel logistics
• calendar management
• presentation development
• employee engagement

Tasks

-Entering payroll and overseeing the approval process for Presidential documents such as contracts, staffing requests, and wet signatures in Workday Strategic Sourcing (Scout), while liaising with Legal, requesters, and the President to ensure timely completion. -Preparing and submitting monthly expense reports, generating mileage logs, and coding invoices for payment processing. -Providing administrative and operational support to the ETG Leadership team as needed. -Arranging travel logistics, including registration, hotel accommodations, and transportation for conferences and business trips. -Assisting SJI and IIF staff temporarily assigned to Green Lane by reserving meeting rooms, arranging meals, and handling other logistical needs. -Tracking and following up on outstanding questions and deliverables requested by the ETG President and leadership team to ensure timely resolution. -Compiling and enhancing analytical reports and supporting documentation for both recurring and ad hoc meetings. -Serve as the primary ETG liaison with Corporate Communications and HR for corporate events, such as Employee Appreciation Day, Biometric Screenings, and other engagement activities. -Overseeing the Employee Engagement calendar to ensure timely coordination of quarterly initiatives, including Monthly Food Trucks, Town Hall meetings, and ride-alongs that promote employee morale and involvement. -Facilitating the development of strategic presentations and project proposals, coordinating input for the ETG leadership team, and ensuring all materials are thoroughly edited and refined. -Managing the President’s calendar and coordinating monthly staff meetings and ETG Operating Results sessions, including scheduling, agenda preparation, guest facilitator coordination, and sending reminders. -Curating the monthly accomplishments list by reaching out to contributors for clarification and recommending the top 3–5 highlights to the President for submission to senior SJI leadership.

Requirements

• microsoft office
• workday
• docusign
• high school
• analytical
• leadership

What You Bring

-Sound judgment and decision-making under pressure -Effective interpersonal skills for collaboration and communication -Typically requires 2- 4 years of related experience -Prior experience working in confidential environment -Strong analytical skills for interpreting data and supporting strategic decisions -Ability to work independently with minimal supervision -Leadership capability in team settings and project environments -Experienced with technology platforms and digital tools relevant to the role, such as Microsoft Office Suite, Workday, and DocuSign -High School Diploma or GED -Aptitude for solving problems with creativity and logic -Demonstrated success in engaging with executive-level stakeholders, including corporate officers and board directors

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Benefits

-Comprehensive Health, Dental, and Vision Insurance -Flexible vacation, Paid Time Off, and Sick Leave package -Short-term and Long-term Disability Insurance -401(k), with generous company match

About South Jersey Industries

-Through subsidiaries, services are provided across a broad region, focusing on natural gas, electricity, and clean energy solutions. -With decades of experience, a leadership role in energy infrastructure development and customer service is maintained. -Large-scale projects include energy distribution systems, renewable energy installations, and utility infrastructure upgrades. -A strong commitment to community and sustainability initiatives has shaped long-standing industry contributions. -Notable for embracing innovative technology, operations span both traditional and renewable energy sectors. -Service offerings have expanded, contributing to regional economic growth and energy reliability.

Sector Specialisms

Visa Sponsorship

-only applicants authorized to work in the united states without the need for visa sponsorship will be considered.